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Contracts Administrator

We're looking to add a Contracts Administrator here at Frontline, working out of our Chalfont St Peter office. This role will be to provide support to the Contract Portfolio Manager in timely preparation and processing of Service Contract renewals. Key to this is good eye for detail and to be highly process orientated.

At Frontline Security Solutions, you will join a leading Enterprise Security Integrator operating in 67 countries. We have been protecting communities and assets for over 25 years. As part of the Chubb family, we have an exciting future ahead filled with lots of opportunities for you to grow and develop. Together with your help and desire, we can grow together and make the world a safer place.

SALARY: Upto £35K

  • Stable, long term career with a leading national business
  • 25 days holiday plus bank holiday
  • Company vehicle – this can also be used for private use
  • Company pension (4% matched, 5% after a year of service)
  • Employee Referral Scheme (£1,000)
  • Uniform, all PPE, tools and ongoing training provided

Key areas of responsibility:

  • Request and compile subcontractor quotes for Planned Preventative Maintenance (PPM), reactive and remote support services from the network of Local Service Providers, and Software Licence Suppliers.
  • Ensure PO requisitions are promptly raised via the procurement team for service continuity.
  • Manage the renewal process for in house, subcontract and software services; Logging PPM hours and due dates, sharing licence files with the client and PES team for successful download, inbox management.
  • Proactively track each contract renewal via the in house system; Recording progress, pursuing renewal orders and communicating potential risk.

Success Criteria:

  • Good eye for detail.
  • Strong communication skills.
  • Strong background within Sales Administration or Contract Administration.
  • Ability to work under pressure and to tight deadlines.
  • Proactive, Self-starter, Works on own initiative.
  • Able to collaborate across all tiers of the organization to achieve goals.

This Contract Administrator opportunity would suit candidates who live within commutable distance of Chalfont St Peter, including Watford, High Wycombe, Maidenhead, Uxbridge

Additional Information

About Us, Our Culture & What We Can Offer You

At Frontline Security Solutions, you will join a leading Enterprise Security Integrator operating in 67 countries. We have been protecting communities and assets for over 25 years. As part of the Chubb family, we have an exciting future ahead filled with lots of opportunities for you to grow and develop. Together with your help and desire, we can grow together and make the world a safer place.

People are at the heart of everything we do, and your well-being is important to us. That’s why we protect people first and are committed to keeping you safe, secure, and happy in your career.

#BR-FT

Average salary estimate

$44112 / YEARLY (est.)
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$44112K
$44112K

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What You Should Know About Contracts Administrator, Chubb Fire & Security

At Frontline Security Solutions, we are thrilled to announce an opportunity for a Contracts Administrator to join our dedicated team at our Chalfont St Peter office. In this role, you will be pivotal in supporting our Contract Portfolio Manager, ensuring timely preparation and processing of Service Contract renewals. Your keen eye for detail and process-driven mindset will shine as you manage subcontractor quotes for Planned Preventative Maintenance and other essential services. You'll collaborate with a network of Local Service Providers and Software License Suppliers, ensuring service continuity through timely PO requisitions. With over 25 years of experience in protecting communities and assets globally, Frontline Security Solutions, a proud member of the Chubb family, is committed to your professional growth. We offer competitive salaries of up to £35K, ample holidays, and additional benefits like a company vehicle and a robust pension plan. The ideal candidate will thrive under pressure and possess strong communication skills, making it easy to navigate through collaborations across departments. Whether you're already in Sales or Contract Administration, or you're ready to make that leap, we’d love to hear from you. Join us, and together we can build a safer world while advancing your career in a stable environment that prioritizes your well-being and growth.

Frequently Asked Questions (FAQs) for Contracts Administrator Role at Chubb Fire & Security
What are the main responsibilities of a Contracts Administrator at Frontline Security Solutions?

As a Contracts Administrator at Frontline Security Solutions, your main responsibilities include managing the service contract renewal process, compiling subcontractor quotes for maintenance services, and ensuring continuity of service through prompt procurement actions. You will be tasked with tracking renewal progress and communicating any potential risks to ensure that all contracts are up-to-date and effectively managed.

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What qualifications do I need to apply for the Contracts Administrator position at Frontline Security Solutions?

To be considered for the Contracts Administrator role at Frontline Security Solutions, candidates should ideally have a solid background in Sales or Contract Administration, strong attention to detail, and excellent communication skills. Previous experience in a similar administrative role will greatly benefit your application as well.

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How does the Contracts Administrator role contribute to the team at Frontline Security Solutions?

The Contracts Administrator plays a critical role in the Frontline Security Solutions team by ensuring that service contracts are efficiently prepared and processed. This position supports seamless operations within the company, maintaining strong relationships with service providers while proactivity addressing any contract renewals, thereby contributing to the overall security and satisfaction of our clients.

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What are the benefits of working as a Contracts Administrator at Frontline Security Solutions?

Working as a Contracts Administrator at Frontline Security Solutions offers numerous benefits. You'll enjoy a competitive salary up to £35K, 25 days of holiday plus bank holidays, and a company vehicle for both work and personal use. Additionally, the role comes with a generous pension plan and opportunities for ongoing training and development.

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What skills are essential for success as a Contracts Administrator at Frontline Security Solutions?

Success as a Contracts Administrator at Frontline Security Solutions hinges on a few key skills: strong attention to detail, the ability to communicate effectively, and a proactive, self-starting attitude. Being able to work under pressure and meet tight deadlines while collaborating across various teams is also crucial for achieving your goals in this role.

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Common Interview Questions for Contracts Administrator
Can you describe your experience with contract management?

In answering this question, highlight specific experiences related to managing contracts, such as overseeing renewals, tracking deadlines, or negotiating terms. Provide examples of challenges faced and how you resolved them, showcasing your attention to detail and organization.

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How do you prioritize tasks in a fast-paced environment?

Employ the STAR method (Situation, Task, Action, Result) to explain how you assess urgency and importance. Share a specific example from your past roles to illustrate your ability to effectively manage multiple priorities without compromising quality.

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What strategies do you use to ensure accuracy in your work?

Discuss practices such as double-checking details, using checklists, or leveraging project management tools to enhance accuracy. Share an instance where your meticulousness helped avert a potential issue.

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How do you handle conflicts with subcontractors or clients?

Describe your approach to conflict resolution, emphasizing communication and negotiation skills. Provide an example that demonstrates your capacity to resolve differences while maintaining professional relationships.

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What software tools are you familiar with for contract management?

Mention specific software you have used for contract management, such as document management systems or CRM tools. Explain how these tools enhanced your efficiency and accuracy in managing contracts.

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Can you give an example of a time you improved an existing process?

Use a specific scenario where you identified a bottleneck or issue in a process, how you approached the situation, and the outcome of the implemented improvements. This showcases your proactivity and problem-solving skills.

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What do you believe is the most important aspect of a contract administration role?

Share insights on key aspects like attention to detail, strong communication, and understanding legal terms in contracts. Emphasize how these aspects contribute to successful contract management and client satisfaction.

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How do you keep yourself updated on industry best practices?

Discuss any sources you follow, such as industry publications, webinars, or networking groups, to demonstrate your commitment to continuous learning and professional development in contract administration.

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What motivates you to succeed in a role like this?

Articulate personal values or goals that drive your motivation, such as the satisfaction of ensuring seamless operations, contributing to a larger mission, or your passion for supporting compliance and quality assurance in contracts.

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How do you manage your time effectively when facing tight deadlines?

Provide examples of time management techniques you’ve used, such as breaking tasks into smaller steps, using calendars or scheduling tools, and the benefits they brought in meeting deadlines and maintaining quality in your work.

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Inclusive & Diverse
Rise from Within
Mission Driven
Diversity of Opinions
Work/Life Harmony
Transparent & Candid
Growth & Learning
Fast-Paced
Collaboration over Competition
Take Risks
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Customer-Centric
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Medical Insurance
Paid Time-Off
Maternity Leave
Mental Health Resources
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Paternity Leave
Fully Distributed
Flex-Friendly
Some Meals Provided
Snacks
Social Gatherings
Pet Friendly
Company Retreats
Dental Insurance
Life insurance
Health Savings Account (HSA)
MATCH
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EMPLOYMENT TYPE
Full-time, on-site
DATE POSTED
April 15, 2025

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