Admin Assistant (ETS) | Temporary

As an Admin Assistant at Emory University, you will be responsible for managing office activities, responding to phone calls, maintaining calendars, and preparing materials for meetings. Your role will also involve creating reports, processing invoices, and assisting with budget development, ensuring that workflows run efficiently within the department.

To apply for the Admin Assistant position at Emory University, you should possess a bachelor’s degree or a high school diploma with five years of relevant administrative support experience. Additionally, proficiency in Microsoft Office and familiarization with collaboration tools, such as Zoom and Teams, are essential for success in this role.

Yes, the Admin Assistant position at Emory University is a temporary role. This provides a unique opportunity for candidates looking to gain experience in a prestigious environment while contributing to ongoing projects and supporting the university's administrative functions.

Emory University prides itself on fostering a positive, inclusive workplace culture. As an Admin Assistant, you’ll be part of a community that values diversity, encourages professional development, and appreciates collaboration among staff members dedicated to academic excellence.

To prepare for the Admin Assistant role at Emory University, familiarize yourself with standard administrative tasks, strengthen your proficiency in Microsoft Office, and practice your communication skills. Understanding the university's mission and values will also help you align your contribution with their goals.

Highlight your administrative experience, focusing on specific tasks that align with the job description, like managing calendars, organizing meetings, or preparing reports. Be sure to mention any relevant software skills and your ability to handle multiple responsibilities.

Discuss your ability to assess task urgency and importance using tools like to-do lists or scheduling software. Explain how you communicate with your team or management to ensure alignment on priorities, especially in a busy academic environment like Emory University.

Share a specific example where you faced a challenging situation, focusing on how you remained calm, addressed the issue proactively, and ensured a positive outcome. This showcases your problem-solving skills and gives insight into your character.

List the relevant software you’re experienced with, particularly Microsoft Office tools like Excel, PowerPoint, and Outlook. Discuss any collaboration tools you've used, like Zoom or Teams, and how they enhance team communication and productivity.

Explain your multitasking abilities, perhaps discussing how you prioritize urgent communications and delegate tasks if possible. Emphasize your focus on providing exceptional customer service while managing your workload efficiently.

Describe your approach to communication, including active listening, being clear and concise, and encouraging open dialogue. Discuss your experience using various communication platforms to ensure everyone stays informed.

Talk about your attention to detail and any methods you use to double-check your work, such as cross-referencing data or asking for feedback from colleagues. This shows that you take pride in your work and value accuracy.

Share a specific instance where you adapted to a new system or software, emphasizing your ability to learn independently or seek help when needed. This demonstrates your willingness to embrace change within a dynamic environment.

Discuss the importance of adaptability, as the role involves adjusting to different tasks and working with various personalities. Highlight your commitment to supporting the team and contributing to the university's mission.

Share your understanding of diversity and inclusion’s importance in a workplace. Give examples of how you've created inclusive spaces or advocated for diverse perspectives, showing your ability to align with Emory University's values.