Event Logistics Intern (Summer 2025)

The Event Logistics Intern at Formlabs will engage in a variety of responsibilities, including taking full ownership of event storage organization, supporting tradeshow logistics planning, managing booth shipping, and assisting the Event Marketing Team with tasks related to inventory management and special projects. This role focuses on ensuring everything runs smoothly before and during events.

To be considered for the Event Logistics Intern position at Formlabs, applicants should have a strong record of campus involvement. Key qualifications include proficiency in Google Workspace, familiarity with Microsoft Office, basic project management knowledge, and the ability to manage multiple projects efficiently while maintaining attention to detail.

While prior experience in event planning is a plus, it's not specifically required for the Event Logistics Intern role at Formlabs. The company values enthusiasm to learn and problem-solving skills, making it an excellent opportunity for students beginning their journey in event logistics.

As an Event Logistics Intern at Formlabs, you'll find yourself in a collaborative and inclusive environment. The team values creativity, growth, and support, allowing interns to gain valuable experience while being involved in the exciting world of 3D printing. You'll also have access to perks like catered lunches and networking opportunities.

A successful Event Logistics Intern at Formlabs should possess strong organizational skills, attention to detail, effective communication abilities, and a proactive approach to working and learning. Adaptability and a willingness to tackle challenges head-on also play a significant role in thriving within this fast-paced internship.

When managing multiple projects, I prioritize tasks based on deadlines and the impact they have on our overall goals. I believe it's essential to maintain a detailed to-do list while using project management tools to track progress. Communication with team members also helps in ensuring everyone is on the same page, which ultimately leads to successful project execution.

In a previous event, we faced a last-minute change due to a vendor cancellation. I quickly brainstormed alternatives and coordinated with other suppliers to secure a new vendor while keeping the event schedule intact. This experience taught me the value of quick thinking and thorough planning in ensuring that events run smoothly.

I have previously supported event logistics by assisting in vendor coordination, managing inventory, and overseeing setups. Additionally, I gained valuable insights into vendor contracts and collaboration tasks, all of which prepare me to contribute effectively as an Event Logistics Intern at Formlabs.

I ensure attention to detail by maintaining thorough checklists for every stage of the event planning process. Double-checking inventory, confirming logistics with vendors, and conducting pre-event walkthroughs are all steps I take to verify that every element is in place and ready for execution.

I typically use tools such as Google Workspace for collaboration, spreadsheets to track inventories, and project management software for task allocation and timeline setting. Familiarity with event planning tools also aids in organizing logistics efficiently for a successful event.

I am drawn to Formlabs because of their innovative approach to 3D printing and the opportunity to contribute to groundbreaking events. I'm excited to learn from a talented team and apply my organizational skills to create memorable experiences for attendees. My passion for event planning and technology aligns perfectly with the mission at Formlabs.

During an event I helped organize, we faced unexpected weather changes that forced us to move activities indoors. I quickly rearranged our setup and communicated with various teams to implement the new plan, ensuring a smooth transition and minimal disruptions for our attendees.

I stay physically prepared and maintain a proactive mindset before physically intensive tasks. I understand the necessity of being able to lift and move supplies, and I make it a priority to keep myself in good shape to handle the physical requirements successfully.

Effective communication is key. I utilize daily check-ins, updates via messaging apps, and collaboration tools to keep everyone informed about progress and any changes. I also encourage open conversations within the team to address any concerns or ideas that may pop up before and during the event.

I find the creative and collaborative aspects of event planning to be the most rewarding. Being part of a team that brings an event to life and seeing attendees engage and enjoy the experience is incredibly fulfilling. It's gratifying to know that the hard work we put into planning creates lasting memories for others.