Enrollment Center Coordinator

Enrollment Center Coordinator:

General Purpose of Job: To inspire and prepare each and every scholar with the confidence, courage, and competence to achieve their dreams, contribute to community, and engage in a lifetime of learning.

Job Summary: Under the general direction of the Executive Director of Community Engagement and Director of Community Education the Enrollment Center Coordinator is responsible for the enrollment process of the school district system, including supervisor of staff and management of the Enrollment Center.  Duties include recommending continuous and long range operational process improvements to measure and monitor the efficiency and effectiveness of process workflow and Enrollment Center performance; working with other department building managers to problem solve and communicating operational objectives, purposes, and achievements; recommending strategic solutions for ongoing technical and systemic needs; and providing training and situational interpretation for district staff regarding enrollment process issues.

Essential Duties and Responsibilities:

• Strategic Leadership - Tasks involved in fulfilling duty/responsibility:

   

  • Developing and implementing enrollment policies and procedures that align with the strategic plan and mission of the organization.

  • Providing direct leadership\oversight for Enrollment Center staff as well as collaborating with all partners at Northwest Family Service Center.  This oversight includes providing daily work direction, contract compliance, financial oversight, and managing staff that support the direct operations of our Enrollment Center.

  • Establishes partnerships with internal and external stakeholders to support enrollment objectives.  This could include transportation, student services, information systems, building administration, and other key district stakeholders in the enrollment process.  

  • Collaborating with district senior leadership on strategic boundary planning for the school district and enrollment processes and monitoring. 

  • Overseeing and assisting in the planning, development, and implementation of the department's operational budget that is in alignment with the district's mission and strategic priorities.

  • Developing, implementing, and managing staff development programs for all Enrollment Center personnel.

  • Identifying deficiencies in the overall performance of the Enrollment Center by soliciting feedback from principals, directors and cabinet members. Directs efforts of and design training and standard operating procedures that address system level strategic objectives

  • Aligning initiatives and strategies; attending training; and serving on task forces and committees. 

  • Administering a system to recruit, hire and manage the performance of Enrollment Center personnel.

  • Assuring compliance with all federal and state enrollment statutes and policies.  

  • Working collaboratively with school administrators and leaders around the Enrollment Center process.  

  • Developing and maintaining a communication strategy with multiple stakeholders with a focus on consistent and effective communication with a conflict resolution focus.

  • Coordinating the application of District enrollment management information systems and tools to assure data integrity, and development of metrics to affect efficient process administration and adjustment related to systems use.

• Provide Performance Leadership - Tasks involved in fulfilling duty/responsibility:

   

  • Serving as department leader who provides daily work direction for all Enrollment Center staff on a daily basis.

  • Leading the internal planning and execution of system workflow and deliverables.

  • Developing and implementing system processes and related quality control strategies.

  • Developing and implementation of a communications and interface strategy designed to optimize communications with multiple stakeholders.

  • Supervise staff of 20 in various roles or capacites.  

  • Developing and delivering training for new employees and current employees.

  • Providing supervision to direct and indirect reports, including formative feedback and timely performance evaluations and/or demonstrating attention to quality enhancement by improving efficiencies and effectiveness in recordkeeping, workflow and compliance.

  • Leading the work of others; delegating tasks and authority appropriately and/or establishing procedures to guide system and departmental work; monitoring and demonstrating effective decision-making strategies in order to meet project deadlines.

• Management Skills – Tasks involved in fulfilling duty/responsibility:

   

  • Managing department resources effectively and efficiently, including preparing annual budgets, and other reporting requirements.

  • Developing short and long range plans for Enrollment Center budgeting.

  • Ensuring compliance with applicable policies, rules, and regulations; ensuring district compliance with all local, state or federal requirements.

  • Supervising the coordination and participating in investigations as needed.

  • Auditing and ensuring workplace safety compliance and response in coordination with workers compensation program specialists and Human Resources.

  • Coordinating training for district staff, delivering presentations, providing guidance and acting as a resource. Designing and updating training materials to educate and train district personnel as needed.

  • Oversight of high volume back to school season,  which includes the hiring and oversight of casual employees to support this time.  

  • Monitoring and coordinating compliance with district standards for the Enrollment Center.

  • Providing detailed and accurate reports to Enrollment Management and Capacity Team.

  • Coordinating training, and recordkeeping activities.

  • Designing key performance indicators and metrics to measure the Enrollment Center.

• Interpersonal Skills - Tasks involved in fulfilling duty/responsibility:

   

  • Establishing mechanisms for communications related to enrollment for staff, students, families, and community members.

  • Encouraging frequent, open communication; maintaining accessibility and visibility in the organization; inviting suggestions and feedback.

  • Developing, influencing, and nurturing trust-based relationships with community partners and district staff.

  • Serving as a liaison and maintaining communication schools, and families that we serve, following-up on individual cases affecting district interests as needed.

  • Presenting at school board meetings and work sessions.

• Professionalism - Tasks involved in fulfilling duty/responsibility:

   

  • Demonstrating professional demeanor; maintaining confidentiality; representing the district in a positive manner; establishing and maintaining a positive image with sites and community.

  • Initiating and directing professional development activities in order to bring about increases in the competencies of Enrollment Center personnel.

  • Demonstrating commitment to own professional growth.

  • Strategize and execute organizations mission and vision.

• Perform other comparable duties of a like or similar nature as assigned- Tasks involved in fulfilling duty/responsibility:

   

  • Performing varying tasks within the department and organization that support the overall effectiveness of the organization.

• Collaborating across school district and stakeholders with diverse and unique perspectives effectively.

• Reliable attendance

• Some night/weekend work is required

Minimum Qualifications:

• Bachelor's degree in education, management, operations, or other related fields.

• Minimum of five 3-5 years of relevant experience in enrollment, logistics, or operations

• Minimum of five 3-5 years of supervisory experience

  Application & Salary Information:

• Apply Online 

• Timeline: Interviews to be scheduled the first week of April, with an anticipated start day of May 15, 2025 or negotiate once a candidate is hired.

• Salary Range: $117,044 to $140,453; DOQ

• This position is part of the Management Personnel I-M contract.

Osseo Area Schools offers:

• Meaningful and impactful work 

• Opportunities to grow professionally

• A variety of benefits

• and more 

Equal Employment Opportunity Statement: 

Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.

Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, color, creed, sex, gender identity, color, marital status, national origin, religion, age, sexual orientation, status with regard to public assistance, or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy. 

Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application. 

Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at [email protected] or call 763-391-7007.

Background Check Process Upon Conditional Offer: 

Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required.  Criminal convictions are reviewed on a case-by-case basis.