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Automotive Title Clerk

Overview

The Automotive Title Clerk  performs a wide range of administrative and office support duties associated with vehicle documentation, such as New and Used car deals, Dealer Trades, Reconciliation of Schedules, Pay Offs, Posting EFT's, etc. This position will handle primarily Used Car Contracts.The ideal candidate has some post-secondary education (degree, coursework, or certification) and at least two years of experience as a contract clerk.  He or she can work in a fast-paced and challenging environment handling multiple projects and must have excellent communication, administrative, organizational, and computer skills.

 

In addition to competitive pay, we offer our employees: Health, Dental, Vision, Life, 401K, Health &Wellness Program, community involvement and company paid vacation and holidays.

Responsibilities

  • Process New and Used vehicle contracts timely and accurately.
  • Manages vehicle documentation, including tax and title information, registrations, etc.
  • Provides timely and accurate reports as required
  • Process Dealer Trades, Pay off Used Carl Flooring and Electronic Funding Transactions (EFT's).
  • Contacts banks to obtain lien releases.
  • Verifies the costs and transactions for each vehicle sale.
  • Assist in creating and processing leasing and loan paperwork.
  • Prepares necessary paperwork for submission to the tag agency.
  • Ensures the company's tag and title work meets state requirements.
  • Performs other duties as assigned.

Qualifications

  • Must have 2 + years Automotive Contract Clerk Experience Preferred (ONLY AUTOMOTIVE EXPERIENCE NEED APPLY).
  • General Motors/Chevrolet experience a PLUS!
  • Excellent telephone skills.
  • Excellent communication, customer service, and problem solving skills, including the ability to maintain composure under stress.
  • Must be detail oriented and able to multi-task in a face paced environment.
  • Helpful attitude and friendly demeanor.
  • Highly professional and dependable.
  • Strong computer and internet skills, including Microsoft Office suite.
  • Ability to process DMV paperwork a PLUS!
  • Must possess good organization skills.
  • High school diploma or GED required; some post high school education or training preferred.
  • Must have good work ethics including maintaining a neat work area.
  • Excellent follow-through skills.
  • TEKION experience a PLUS!!
  • Good attendance required.
  •  

Average salary estimate

$50000 / YEARLY (est.)
min
max
$40000K
$60000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Automotive Title Clerk, Legacy Toyota of Dallas

If you're ready to join a dynamic team at a thriving automotive company in Dallas as an Automotive Title Clerk, we have the perfect opportunity for you! In this role, you'll be managing the critical paperwork that keeps our vehicle documentation process running smoothly, from New and Used car deals to Dealer Trades. You'll be the go-to person for ensuring that all tax and title information is accurate and that vehicle registrations are processed seamlessly. A successful candidate will have at least two years of experience as a contract clerk, preferably in the automotive industry, and should be comfortable handling multiple projects in a fast-paced environment. We value strong communication, organization, and computer skills, so if you thrive in a bustling office atmosphere and enjoy collaborating with a committed team, this could be the perfect fit! Along with a competitive salary, we also provide our employees with comprehensive health, dental, and vision plans, a solid 401K, and a robust Health & Wellness Program, ensuring that your wellbeing is a top priority. We encourage community involvement and offer paid vacations and holidays too, making our workplace not just about work, but about your whole life. Don't miss out on this chance to advance your career with us – apply today to become an essential part of our Toyota family in Dallas!

Frequently Asked Questions (FAQs) for Automotive Title Clerk Role at Legacy Toyota of Dallas
What are the responsibilities of an Automotive Title Clerk at our Dallas location?

As an Automotive Title Clerk at our Dallas location, you will be responsible for processing New and Used vehicle contracts, managing all vehicle documentation including tax and title information, and ensuring timely reporting. You'll handle Dealer Trades, Pay Offs, and Electronic Funding Transactions (EFT's). Staying organized and detail-oriented while working in a fast-paced environment is essential, so you can excel in verifying costs and transactions for each vehicle sale.

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What qualifications are required for the Automotive Title Clerk position in Dallas?

To qualify for the Automotive Title Clerk position in our Dallas office, candidates should have at least 2 years of experience in the automotive contract clerk role. While a high school diploma or GED is necessary, we prefer candidates with some post-secondary education or training. Familiarity with GM/Chevrolet systems and the ability to process DMV paperwork will give you an edge. Strong communication, customer service, and organizational skills are also a must to thrive here.

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Is automotive experience a must for the Automotive Title Clerk job in Dallas?

Yes, automotive experience is a must for the Automotive Title Clerk role at our Dallas office. We require applicants to have at least 2 years of prior experience specifically as an automotive contract clerk. This gives you the expertise needed to handle the complexities involved in vehicle documentation and ensures that our processes run smoothly and efficiently.

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What benefits does our Dallas Automotive Title Clerk position offer?

The Automotive Title Clerk position in Dallas comes with competitive salary and benefits, which include health, dental, and vision insurance, a 401K plan, and a Health & Wellness Program. We believe in work-life balance, so we also provide paid vacation and holidays along with support for community involvement, ensuring our employees feel valued and well-rounded.

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How can I stand out as a candidate for the Automotive Title Clerk position?

To stand out as a candidate for the Automotive Title Clerk position, focus on showcasing your automotive experience, particularly with new and used car deals. Highlight any experience with GM/Chevrolet systems, and emphasize your ability to work in fast-paced environments. Excellent organizational and communication skills will also enhance your application, illustrating your capability to manage multiple projects seamlessly.

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Common Interview Questions for Automotive Title Clerk
Can you explain your experience with processing vehicle contracts?

When answering this question, consider discussing specific examples from your past roles where you successfully processed vehicle contracts. Highlight your understanding of the steps involved, including verifying information and ensuring compliance with state regulations, which demonstrates your competency for the Automotive Title Clerk position.

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How do you prioritize your tasks in a fast-paced environment?

In responding to how you prioritize tasks, share a method that you've used previously, such as creating daily to-do lists or utilizing software tools to manage your workload. Emphasize your ability to remain organized, and be sure to mention how you handle unexpected tasks while maintaining efficiency.

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What steps do you take to ensure accuracy when handling vehicle documentation?

Showcase your attention to detail by outlining the specific processes you follow for double-checking documentation and ensuring accuracy. Discuss any tools or strategies you employ to minimize errors, demonstrating that you're methodical and thorough as a candidate for the Automotive Title Clerk role.

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How do you handle conflicts with customers or banks regarding documentation?

Provide examples of past experiences where you navigated conflicts with customers or banks skillfully. Outline your approach, including how you apply effective communication and problem-solving skills to find resolutions, showcasing your customer service abilities as a crucial part of the Automotive Title Clerk position.

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What do you know about the procedures related to DMV paperwork?

When asked about DMV paperwork procedures, discuss your familiarity with key forms and the requirements for processing them. Highlight any previous experience handling DMV documentation and your understanding of the importance of compliance, demonstrating your informed perspective as an Automotive Title Clerk.

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What tools and software are you proficient in that are relevant to the Automotive Title Clerk role?

Your answer should reflect your proficiency in relevant software like Microsoft Office Suite, and any CRM or dealership management systems you’ve used before, such as TEKION. Discuss how these tools facilitate your work processes and improve efficiency in an Automotive Title Clerk capacity.

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Can you discuss a time when you improved a process in your previous role?

Share a concrete example where you identified an inefficiency in a process and successfully implemented a solution. Focus on how your initiative led to improved outcomes and efficiency, which resonates well with the goal of the Automotive Title Clerk position.

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What motivates you to work in the automotive industry?

In your response, connect your personal interest or passion for automobiles to the role. Discuss how your motivation aligns with your commitment to delivering exceptional service as an Automotive Title Clerk, and how that passion drives your work ethic.

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Describe a situation where you had to multitask effectively.

Share a situation in your past roles where you successfully managed multiple responsibilities at once. Be specific about the strategies you employed to keep everything organized and ensure all tasks were completed effectively, which is essential for the Automotive Title Clerk position.

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What is your approach to maintaining a neat and organized work area?

Explain your personal strategies for keeping your workspace organized, such as setting up efficient filing systems and regularly decluttering. Emphasizing the importance of a neat work area reflects your professionalism, which is crucial for the Automotive Title Clerk role.

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MATCH
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TEAM SIZE
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HQ LOCATION
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EMPLOYMENT TYPE
Full-time, on-site
DATE POSTED
April 10, 2025

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