Job details

Administrative Assistant - job 2 of 2

Get a free resume review

Posting Date

04/25/25

Application Deadline

04/28/25

Pay Range

$20.50 - $32.00 Hourly

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type

Unclassified

Department

Correctional Health

About the Position

Are you passionate about providing organized coordination of projects and programs? Are you a detail-oriented people person who is interested in helping ensure executive leadership-led initiatives run smoothly and comply with requirements? As an experienced Administrative Assistant, you'll have the opportunity to support the Director of Nursing and other leaders in one of the country’s premier corrections healthcare facilities!

The Maricopa County Department of Correctional Health Services is seeking a motivated, organized, and efficient Administrative Assistant to assist and coordinate nursing operational functions.

About Us

Correctional Health Services (CHS) is an industry-leading healthcare organization for the incarcerated population, providing medical, dental, mental health, psychiatric care, and substance abuse treatment (i.e., Medication-Assisted Treatment, and Opioid Treatment Program). Our department’s culture promotes collaboration, continuous training, and flexibility. We challenge our team to spearhead initiatives, break down barriers, and advance their expertise.

Proud to Offer

Work with a greater purpose
Tuition reimbursement
Exceptional work-life balance
Opportunities for growth and development within Maricopa County
Low-cost, high-value healthcare for you and your qualifying dependents
Child care benefits, including access to our upcoming on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families exclusively
Paid vacation, sick time, and parental leave
Extensive wellness program, including healthcare premium discounts
Employee discounts for goods and services
Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27% monthly contribution rate and includes a 100% employer match on Day 1
Learn more at Work With Us | Maricopa County, AZ

We Require

Three years of responsible clerical and/or administrative experience
High school diploma or GED
Must complete an MCSO-HR fingerprint/background check

We Also Value

Associate’s degree in business or a related field
Experience with compiling and tracking data, writing reports, and creating and editing documents
Three years of experience using a variety of office equipment and software (i.e., PC, Outlook, Word, Excel, SharePoint, PowerPoint, Adobe)

Job Contributions

Provides comprehensive administrative support related to creating, finalizing, and maintaining documents and correspondence such as clinical practice guidelines, policies and procedures, databases, information packets, memos, emails, and other communications for all aspects of nursing management
Maintains calendars for the Director and Assistant Director of Nursing by scheduling and preparing for meetings, appointments, and events
Serves as a point-of-contact for nursing executive leadership, maintaining confidentiality and appropriately routing and prioritizing requests, messages, emails, and calls received
Prepares meeting agendas and presentation materials, takes and transcribes meeting minutes, and prepares summaries for review and distribution
Accurately maintains and works to improve the information available on the Nursing SharePoint site
Independently manages time and work volume to ensure deadlines are met and supports leadership with time-sensitive needs
Maintains communication between nursing executive leadership, CHS leadership, and support staff and answers requests within the scope of authority
Coordinates, researches, and provides required information for various special projects
Disseminates vital quality management information and updates to Correctional Health Services employees using the Correctional Health Services distribution list
Functions as administrative liaison for NCCHC annual accreditation maintenance reports and as the point of contact for on-site visits
Carries out all administrative phases of the annual patient satisfaction survey. This includes preparing and distributing packets, gathering and compiling survey results, creating final reports, and communicating survey outcomes per protocol
Performs general office duties such as photocopying, faxing, mailing, and managing office supply inventory in a fiscally responsible manner
Supports and assists with nursing recruitment responsibilities as needed

Working Conditions

Must be able to work inside an office/administrative area of a correctional facility
May be assigned to various clinical jail locations in the Phoenix area within a 5-mile radius

Selection Procedure

Only the most qualified candidates will be considered
Consideration will only be given to candidates who submit online applications
Candidates will be contacted primarily through email and their Workday online application profile
Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!

Average salary estimate

$54600 / YEARLY (est.)

min

max

$42640K

$66560K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Administrative Assistant, Maricopa County (Arizona)

Are you ready to take your career to the next level as an Administrative Assistant at the Maricopa County Department of Correctional Health Services? This is not just any job; it's an opportunity to work in one of the leading healthcare organizations catering to the incarcerated population. You will play a vital role in supporting the Director of Nursing and the executive leadership team to ensure that initiatives run smoothly and efficiently. Ideally, you’re detail-oriented, able to manage multiple tasks, and thrive in a fast-paced environment. You will be responsible for handling correspondence, maintaining calendars, preparing meeting agendas, and much more. Besides that, this role involves ensuring the quality and accuracy of information shared within the organization. The pay range is quite competitive, ranging from $20.50 to $32.00 per hour, depending on your previous experience. You will also enjoy a comprehensive benefits package including tuition reimbursement, excellent work-life balance, and low-cost healthcare options. Sounds exciting, right? If you have at least three years of relevant administrative experience and possess a high school diploma or GED, we want to hear from you. Emphasis is also placed on teamwork and enhancing your skills through continuous training. Why wait? Join us at Maricopa County and contribute to something greater, all while enhancing your career. This is where your passion for organization meets a rewarding purpose!

Frequently Asked Questions (FAQs) for Administrative Assistant Role at Maricopa County (Arizona)

What are the key responsibilities of an Administrative Assistant at Maricopa County?

As an Administrative Assistant at Maricopa County, you will be responsible for providing comprehensive support to the Director of Nursing, maintaining calendars, scheduling meetings, preparing agendas, and handling essential correspondence. Additionally, you will coordinate special projects and manage vital communications within the organization.