Job details

Senior Executive (Executive Assistant)

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We are seeking a highly organized and proactive Executive Assistant to support the Senior Director and Directors in the Group. The ideal candidate will play a critical role in ensuring the smooth operation of the Senior Director and Director’s offices, managing a variety of administrative responsibilities. This position requires a keen attention to detail, excellent inter-personal/communication skills, and the ability to manage multiple priorities in a fast-paced, technology-driven environment.

Responsibilities:

Maintain and provide secretarial support for the Senior Director and Directors’ daily schedule, including forward planning of their workload and diary management.
Solicit agenda items from relevant parties within the Divisions so as to prepare and distribute agenda and meeting materials prior to the meeting.
Partner team members to provide efficient operational support to the Divisions. This includes maintaining an efficient filing system, procurement and maintenance of office equipment, booking of meeting rooms, raising payments, handle travel arrangements, budget coordination, collation and compilation of progress reports etc.
As the point-of-contact for new hires in assisting on-boarding logistical preparation as well as for outgoing staff for their exit clearance procedure.
Assist in providing support and logistics arrangement for events/programmes organised by the respective Division.
Provide coverage for other Executive Assistants when required

Requirements:

At least 4 years of relevant experience in office management and administrative support.
Ability to organise and meet deadlines with minimal supervision.
Discretion and trustworthiness - Ability to keep sensitive information confidential, plan and execute diverse tasks at the same time without supervision.
Strong interpersonal skills and ability to liaise with people from outside Division and Organisation.
Knowledge of Microsoft Office and the ability to learn company-specific software if required.

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Average salary estimate

$70000 / YEARLY (est.)

min

max

$60000K

$80000K

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What You Should Know About Senior Executive (Executive Assistant), sggovterp

At IMD - Mapletree Business City, we're on the lookout for a dynamic and capable Senior Executive (Executive Assistant) to support our Senior Director and Directors. This isn't just any administrative position; it's the heartbeat of our teams, ensuring a seamless operation within the executives' offices. As a Senior Executive, your role encompasses a vast range of responsibilities, from managing busy schedules to coordinating meetings with meticulous attention to detail. You'll need to bring your A-game in organizational skills and communication – think of this role as being the glue that holds various pieces together in a fast-paced, technology-driven environment. Imagine starting your day by curating the daily schedule, prepping agenda materials, and ensuring the entire team is efficiently supported with everything from filing systems to travel arrangements. You will also play a key role in onboarding new hires, providing them with the essential information, and helping outgoing staff with their exit procedures. Your discretion will be paramount, as you hold not just an administrative position but a trusted role in managing sensitive information. With at least 4 years of relevant experience under your belt, your ability to juggle tasks independently will stand you in good stead. We seek someone who is proactive, reliable, and enthusiastic about providing top-tier support across the organization. If you're ready to take on this thrilling challenge and make a tangible impact, then we can’t wait to hear from you!

Frequently Asked Questions (FAQs) for Senior Executive (Executive Assistant) Role at sggovterp

What are the key responsibilities of the Senior Executive (Executive Assistant) at IMD?

The Senior Executive (Executive Assistant) at IMD plays a crucial role in managing the Senior Director and Directors’ daily schedules, preparing meeting agendas, and providing comprehensive administrative support. Key responsibilities include organizing logistics for meetings, maintaining filing systems, arranging travel, assisting with event logistics, and ensuring efficient communication within and outside the divisions.