Administrative Support Assistant III - job 1 of 3

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Closing Date:

04/19/2025

Type of Position:

Administrative Operations and SupportNo

Job Type:

RegularDay Shift (United States of America)No

Institution Name:

University of Arkansas, Fayetteville

Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance Arkansas and build a better world through education, research and outreach by providing transformational opportunities and skills, promoting an inclusive and diverse culture and climate, and nurturing creativity, discovery and the spread of new ideas and innovations.

The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.

If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Appli­cants are required to submit a request for each position of which they have applied.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.

Department:

Department of Communication Disorders and Occupational Therapyhttps://occupationaltherapy.uark.edu

Summary of Job Duties:

The Administrative Support Supervisor for the OTD Program will play a major role in developing, organizing, and maintaining departmental personnel, financial, and accreditation documents. This position will set up organizational systems, supervise student workers, schedule meetings and spaces, assist in new faculty orientation, enter data into multiple platforms, supervise and purchase inventory, make travel arrangements, respond to student and community questions regarding the OTD educational program, and coordinate with administrative personnel at UAMS College of Health Profession, our partner organization. Some travel between the offices of UAMS Northwest and University of Arkansas OTD offices is to be expected.

This position will compose correspondence, respond to written inquiries, interpret agency administrative directives, policies, and procedures to ensure consistent compliance, and act as a liaison to other programs, departments, or agencies/institutions, and perform other duties as assigned.

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Qualifications:

Minimum Qualifications:

• The formal education of a high school diploma

• At least one year of specialized training in business management, business education, or a related field

• At least two years of experience in administrative support

• At least one year in a supervisory or leadership capacity

Preferred Qualifications:

• Experience working within the University system

• Competency in computer skills and Microsoft Office Suite

Knowledge, Skills, & Abilities (KSAs)

• Knowledge of data entry

• Ability to prepare, present, and review oral and written information and reports

• Ability to collect and analyze related work program information

• Ability to develop, recommend, interpret, and apply policies and procedures

• Ability to analyze financial records and prepare reports

• Ability to analyze documents to determine compliance with rules, regulations, and procedures

• Ability to plan, organize, and direct the work of others

• Ability to promote a positive image of the depart through interactions with the public

Additional Information:

Commensurate with education and experienceCover Letter/Letter of Application, List of three Professional References (name, email, business title), ResumeProof of Veteran StatusSteven Wheeler, Department Head
wheelers@uark.edu

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Special Instructions to Applicants:

This position will close at 12:01 am on the closing date.

Pre-employment Screening Requirements:

Criminal Background Check, Motor Vehicle Reports Check, Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds inclusion, opportunity, educational excellence and unparalleled access for all.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Manipulate items with fingers, including keyboarding, Talking

Frequent Physical Activity:

N/A

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes