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Administrative Support Assistant III - job 3 of 3

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Closing Date:

04/23/2025

Type of Position:

Administrative Operations and Support

Workstudy Position:

Job Type:

Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

Institution Name:

University of Arkansas, Fayetteville

Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance Arkansas and build a better world through education, research and outreach by providing transformational opportunities and skills, promoting an inclusive and diverse culture and climate, and nurturing creativity, discovery and the spread of new ideas and innovations.

The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.

If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations | OEOC | University of Arkansas (uark.edu) : Request an Accommodation. Applicants are required to submit a request for each position of which they have applied.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351.

Department:

Clinical Operations

Department's Website:

Summary of Job Duties:

The Administrative Assistant III will serve as the liaison between the School of Nursing and the central finance office, ensuring effective communication and compliance with financial policies. The role involves overseeing procurement activities, maintaining vendor relationships, resolving billing discrepancies, and ensuring adherence to university policies regarding finance management. The Administrative Assistant III will stay informed on updates to finance and payroll guidelines and communicate relevant changes to stakeholders.

Key responsibilities include coordinating the purchase of supplies, equipment, and services, processing requisitions, managing payments, and reconciling accounts for departmental events, and faculty/staff travel. The assistant will monitor departmental budgets, track expenditures, prepare financial reports, and maintain records for auditing and reporting purposes. They will also assist faculty and staff with financial forms, processes, and inquiries.

Additionally, the Administrative Assistant III will provide direct support to the Director, including managing and maintaining their schedules, coordinating appointments, and modifying schedules as necessary. The role also involves managing Slate admissions for Online and Graduate programs, including creating files, requesting documents, scheduling interviews, and facilitating communication with faculty, staff, and students.

This position requires strong organizational, financial, and communication skills, with a focus on ensuring smooth administrative and financial operations within the School of Nursing.

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Qualifications:

Minimum Qualifications:

The formal education equivalent of a high school diploma
At least one year of specialized training in business administration, finance, accounting or a related field
Experience with financial management systems, procurement and budgeting processes

Preferred Qualifications:

Bachelor's degree from an accredited institution of higher education
Familiarity with financial policies and procedures, particularly within higher education
Experience managing schedules and providing direct support to senior staff or directors
Experience with Slate admissions or similar student management systems

Knowledge, Skills, & Abilities (KSAs):

Basic knowledge of accounting and finance
Computer competency requiring word-processing, spreadsheets (e.g., Excel, SPSS), and database software knowledge and experience
Ability to prepare, present, and review oral and written information and reports
Ability to research and analyze related work program information
Ability to develop, recommend, interpret, and apply policies and procedures
Ability to analyze financial records and prepare reports
Ability to plan, organize, and direct the work of others
Ability to navigate Microsoft Office software scheduling.

Additional Information:

Salary Information:

Starting at $39,930

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Proof of Veteran Status

Recruitment Contact Information:

Dani McCool, Clinical Operations Manager, danim@uark.edu

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Special Instructions to Applicants:

You will not be able to apply on the closing date of this posting. The posting will close 12:01am on 4/22/2025.

Pre-employment Screening Requirements:

Criminal Background Check, Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds inclusion, opportunity, educational excellence and unparalleled access for all.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

N/A

Frequent Physical Activity:

N/A

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes

What You Should Know About Administrative Support Assistant III, UASYS

Are you an organized and detail-oriented individual looking to make an impact in a vibrant academic environment? As an Administrative Support Assistant III at the University of Arkansas in Fayetteville, you will play a crucial role in ensuring smooth operations within the School of Nursing. Your responsibilities will be diverse, including acting as a liaison between the School of Nursing and the central finance office, overseeing procurement activities, and maintaining effective vendor relationships. You'll get to resolve billing discrepancies while ensuring all financial policies are followed meticulously. Your commitment to accuracy will shine as you process requisitions, manage payments, and prepare detailed financial reports, all while helping faculty and staff navigate financial procedures. This position is perfect for someone who thrives in a collaborative atmosphere, as you'll directly support the Director in managing their schedule and appointments. Additionally, you're tasked with managing Slate admissions for Online and Graduate programs, where you'll coordinate with various stakeholders. Strong communication and organizational skills are essential since a large part of your role involves keeping everyone aligned and informed. At the University of Arkansas, we celebrate creativity and are dedicated to building an inclusive culture, making our workplace perfect for your personal and professional growth. Join us and be part of a community that values excellence while enjoying benefits that promote a healthy work-life balance. If this sounds like the right opportunity for you, we can’t wait to hear from you!

Frequently Asked Questions (FAQs) for Administrative Support Assistant III Role at UASYS

What are the primary responsibilities of the Administrative Support Assistant III at the University of Arkansas?

The Administrative Support Assistant III plays a vital role at the University of Arkansas by ensuring effective communication between the School of Nursing and the central finance office. Key responsibilities include overseeing procurement activities, resolving billing discrepancies, processing requisitions, managing vendor relationships, and maintaining financial records for auditing purposes.