Graduate Research Assistant – AI in Healthcare Summer Workshop Series

Job Posting Title:

Graduate Research Assistant – AI in Healthcare Summer Workshop Series

----

Hiring Department:

IC2 Institute

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Exempt

----

Earliest Start Date:

Immediately

----

Position Duration:

Expected to Continue Until Aug 31, 2025

----

Location:

UT MAIN CAMPUS

----

Job Details:

General Notes

We are seeking a proactive and organized Graduate Research

Assistant to assist in the planning, coordination, and implementation of a summer workshop series focused on AI in healthcare. The position will involve collaborating with experts across multiple disciplines, including healthcare professionals, social workers, behavioral health experts, and AI researchers. The selected candidate will support event logistics, focus group coordination, and contribute to a final synopsis summarizing key findings and recommendations. The role will provide valuable experience in interdisciplinary research, event

planning, and community engagement.

Purpose

The Graduate Research Assistant will work closely with the workshop leaders

and collaborators to help plan, organize, and execute a series of workshops focused on the intersection of AI and clinical healthcare practices. The workshops will engage health practitioners and AI researchers to explore the potential applications of AI in various healthcare settings. Additionally, the workshops will feature thought leaders who will share innovative ideas and research about AI’s impact on healthcare delivery. The role also includes organizing focus groups with community members to gather input on the use of AI in health-

related contexts.

Responsibilities

• Workshop Planning & Coordination - Assist in organizing the schedule, content, and logistics for the summer workshops, including outreach to speakers and organizing attendee participation.

• Collaboration with Dell Med - Work alongside Dell Medical School to incorporate cutting-edge clinical and research perspectives into the workshop series.

• Focus Group Management - Help design and conduct focus groups with community members to gather valuable insights on public opinions about AI’s role in healthcare.

• Proposal Development - Support the creation of a brief proposal for the workshop series, including objectives, speakers, and anticipated outcomes.

• Research Synthesis & Reporting - Contribute to the development of a comprehensive synopsis of the workshop discussions, including key takeaways, research findings, and strategic recommendations.

• Event Support - Assist with logistical arrangements, technology setup, and coordination during workshop sessions.

Required Qualifications

• Current graduate student in a related field (e.g., public health, social work, behavioral health, data science, health care, or AI).

• Strong organizational and project management skills, with the ability to manage multiple tasks simultaneously.

• Excellent written and verbal communication skills.

• Ability to work both independently and as part of an interdisciplinary team.

• Demonstrated interest in the intersection of AI and healthcare.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with virtual meeting platforms (Zoom, MS Teams, etc.).

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Previous experience in research coordination, workshop or event planning, or community engagement.

• Familiarity with AI technologies and their applications in healthcare.

• Experience in proposal writing or grant applications.

• Prior experience working with focus groups or engaging with community stakeholders.

• Interest or experience in healthcare policy or strategic planning.

Salary Range

$17 - $20 hourly

Working Conditions

• Typical Office Environment

Work Shift

• Summer months up to 40 hours per week

• This position may be considered for hybrid work arrangements (remote and on-campus)

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

----

Employment Eligibility:

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html

----

Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

----

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

----

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

----

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

----

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

----

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.