HR Specialist

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Description

Reports To: Vice President of Finance

Key Responsibilities:

Recruitment and Onboarding

Coordinate the recruitment process, including job postings, candidate screening, scheduling interviews, and conducting reference checks.
Manage onboarding for new hires, including preparing offer letters, completing new hire paperwork, and conducting orientation sessions.
Ensure new hires are enrolled in relevant benefits programs and have access to all necessary resources.

Employee Relations

Serve as a point of contact for employee inquiries, concerns, and conflict resolution.
Promote a positive and inclusive workplace environment by supporting employee engagement initiatives.
Assist with investigations related to employee complaints or policy violations and recommend corrective actions as needed.

Benefits Administration

Assist employees with enrollment, changes, and questions related to benefits programs, including health insurance, retirement plans, and leave policies.
Coordinate open enrollment and ensure all required documentation is completed accurately and timely.

Compliance and Policy Administration

Maintain compliance with all applicable labor laws and regulations, including FLSA, FMLA, ADA, and EEOC guidelines.
Assist with maintaining and updating the employee handbook, policies, and procedures to reflect changes in laws or organizational needs.
Conduct audits of employee files and records to ensure accuracy and compliance.

HR Operations

Maintain employee records in the HRIS (Human Resources Information System) and ensure timely updates to employee data.
Track and report key HR metrics, such as turnover rates, recruitment timelines, and training participation.
Assist with payroll processing and timekeeping as needed.

Payroll Administration

Prepare and process biweekly payroll using Paylocity, ensuring accuracy and timeliness.
Validate timecard submissions, paid time off (PTO), holiday pay, and other payroll entries.
Review and audit payroll reports; reconcile payroll discrepancies.
Ensure proper documentation of wage adjustments, bonuses, garnishments, and other compensation items.
Coordinate with Finance for payroll journal entries and reporting.

Training and Development

Support the development and delivery of employee training programs on topics such as compliance, workplace safety, and professional development.
Coordinate training schedules and track employee participation.

Other Duties as Assigned

Provide general administrative support to the HR department.
Assist with special HR projects and initiatives to support organizational goals.

Requirements

Qualifications:

Education and Experience

Bachelor’s degree in Human Resources, Business Administration, or related field preferred; equivalent work experience will be considered.
At least 2 years of experience in an HR role, preferably in a healthcare or similar industry.

Skills and Competencies

Strong knowledge of HR principles, employment laws, and regulations.
Excellent interpersonal and communication skills, with the ability to build relationships at all levels of the organization.
Proficiency in Microsoft Office Suite and HRIS systems (e.g., Paylocity, ADP).
Strong organizational skills and attention to detail.
Ability to handle sensitive information with discretion and maintain confidentiality.
Problem-solving skills and the ability to adapt to changing priorities.

Certifications (Preferred but Not Required)

PHR (Professional in Human Resources) or SHRM-CP (Society for Human Resource Management Certified Professional).

Average salary estimate

$60000 / YEARLY (est.)

min

max

$50000K

$70000K

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What You Should Know About HR Specialist, US Department of Veterans Affairs

Are you an HR Specialist looking to make an impact in a vibrant company located in Savannah, Georgia? Join our team as an HR Specialist! You will work closely with our Vice President of Finance, diving into a variety of challenges that shape our employee experience. Your day will kick off by coordinating the recruitment process, from crafting eye-catching job postings to screening candidates and scheduling interviews. You’ll also handle onboarding, ensuring that new hires feel welcomed and have access to the tools they need from day one. Employee engagement is vital to us, and as the HR Specialist, you'll serve as a resource for employees, addressing concerns and promoting a positive workplace culture. You’ll be involved in benefits administration, guiding employees through our health insurance and retirement programs while ensuring compliance with labor laws and policies. With your strong organizational skills and keen attention to detail, you’ll maintain employee records in our HRIS, support payroll processing, and contribute to employee training programs. If you have at least two years of HR experience, a bachelor’s degree in Human Resources or a related field, and a passion for fostering a collaborative work environment, we want to hear from you! This is an exciting opportunity for you to grow your skills while playing a crucial role in shaping our team dynamics.

Frequently Asked Questions (FAQs) for HR Specialist Role at US Department of Veterans Affairs

What are the key responsibilities of the HR Specialist at our company?

As an HR Specialist, your primary responsibilities will include coordinating recruitment and onboarding, managing employee relations, assisting with benefits administration, maintaining compliance with labor laws, and managing HR operations like payroll and training. You'll be the go-to person for employees, ensuring their concerns are heard and addressed, and you’ll help foster a positive work culture.