HR Specialist

Description

Reports To: Vice President of Finance 

Key Responsibilities:

Recruitment and Onboarding

• Coordinate the recruitment process, including job postings, candidate screening, scheduling interviews, and conducting reference checks.
• Manage onboarding for new hires, including preparing offer letters, completing new hire paperwork, and conducting orientation sessions.
• Ensure new hires are enrolled in relevant benefits programs and have access to all necessary resources.

Employee Relations

• Serve as a point of contact for employee inquiries, concerns, and conflict resolution.
• Promote a positive and inclusive workplace environment by supporting employee engagement initiatives.
• Assist with investigations related to employee complaints or policy violations and recommend corrective actions as needed.

Benefits Administration

• Assist employees with enrollment, changes, and questions related to benefits programs, including health insurance, retirement plans, and leave policies.
• Coordinate open enrollment and ensure all required documentation is completed accurately and timely.

Compliance and Policy Administration

• Maintain compliance with all applicable labor laws and regulations, including FLSA, FMLA, ADA, and EEOC guidelines.
• Assist with maintaining and updating the employee handbook, policies, and procedures to reflect changes in laws or organizational needs.
• Conduct audits of employee files and records to ensure accuracy and compliance.

HR Operations

• Maintain employee records in the HRIS (Human Resources Information System) and ensure timely updates to employee data.
• Track and report key HR metrics, such as turnover rates, recruitment timelines, and training participation.
• Assist with payroll processing and timekeeping as needed.

 Payroll Administration  

• Prepare and process biweekly payroll using Paylocity, ensuring accuracy and timeliness. 
• Validate timecard submissions, paid time off (PTO), holiday pay, and other payroll entries. 
• Review and audit payroll reports; reconcile payroll discrepancies. 
• Ensure proper documentation of wage adjustments, bonuses, garnishments, and other compensation items. 
• Coordinate with Finance for payroll journal entries and reporting.

Training and Development

• Support the development and delivery of employee training programs on topics such as compliance, workplace safety, and professional development.
• Coordinate training schedules and track employee participation.

Other Duties as Assigned

• Provide general administrative support to the HR department.
• Assist with special HR projects and initiatives to support organizational goals.

Requirements

Qualifications:

Education and Experience

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred; equivalent work experience will be considered.
• At least 2 years of experience in an HR role, preferably in a healthcare or similar industry.

Skills and Competencies

• Strong knowledge of HR principles, employment laws, and regulations.
• Excellent interpersonal and communication skills, with the ability to build relationships at all levels of the organization.
• Proficiency in Microsoft Office Suite and HRIS systems (e.g., Paylocity, ADP).
• Strong organizational skills and attention to detail.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Problem-solving skills and the ability to adapt to changing priorities.

Certifications (Preferred but Not Required)

• PHR (Professional in Human Resources) or SHRM-CP (Society for Human Resource Management Certified Professional).