Accounts Receivable Coordinator
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Training & development
- Wellness resources
- Review invoices for accuracy and completeness
- Follow-up on jobs for any special notes or additional actions needed
- Review $0 dollar invoices for warranty calls, customer courtesy calls, billing, etc. and update Operations Manager/Management in a timely manner
- Send invoices to billable customers and follow up to make sure payment is received in a timely manner
- Manage monthly Planned Maintenance Agreement (PMA) renewals and update accordingly
- Apply payments and keep PMAs up to date
- Ensure technicians turn in checks in a timely manner
- Batch and post invoices / payments daily
- Export to Quick Books and make deposit daily
- Reconcile credit card payments daily
- Keep track of any checks that are returned as non-sufficient funds and contact customer
- Monitor aged receivables on a weekly basis - Resend invoices at 30 days and call customers prior to 60 days past due
- Other office duties as needed
- Coach and provide guidance to office staff regarding PMAs and invoicing
- Work ahead of owed customer visits on PMA renewals as paid or payment due
- Be available to technicians for guidance with invoicing
- Management of residential development and Commercial PMAs
- Registration of some plumbing/HVAC equipment and services
Average salary estimate
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