Clinical Office Assistant - Rehab

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Department:

37531 AMC Manitowoc County - Outpatient Rehabilitation: MOB

Status:

Part time

Benefits Eligible:

Hours Per Week:

Schedule Details/Additional Information:

Per diem - as needed.

The number of scheduled hours per day will be in half day or full day increments and may vary week to week depending on clinic needs.

Hours may be as early as 6:45am and/or as late as 6pm, Monday - Thursday or 5:30pm on Friday.

Major Responsibilities:

Greets patients and visitors in a prompt, courteous, and helpful manner, collects insurance co-payments, and responds to routine requests for information.
Schedules and maintains calendar of appointments, meetings, and travel. Coordinates related administrative aspects such as agendas, site selection, food/beverage selections, audio-visual arrangements, and document preparation.
Schedules patients and enters information into the computer system. Coordinates patient appointments with other areas or physician offices as needed.
Answers and screens telephone calls, triages clinical calls and resolves problems appropriately.
Assembles, copies, and releases patient medical records. Works with Medical Records Department regarding requests for notes/additional information.
Generates basic reports, modifies/updates existing reports, and distributes reports as needed.
Opens, sorts, and distributes mail and department documents efficiently. Operates and maintains office equipment (fax, printer, photocopier, etc.) and may order office supplies.
Completes referrals, tracks, and follows up on need for re-authorizations, processes patient registration, and obtains required information.
May process billing/reimbursement forms and other department records. Maintains logs and reports; performs simple calculations as needed. Assists with gathering, organizing, and compiling data for reports, meetings, etc.

Licensure, Registration, and/or Certification Required:

None Required.

Education Required:

High School Graduate.

Experience Required:

Typically requires 1 year of experience in performing scheduling, customer service, and administrative/clerical support duties.

Knowledge, Skills & Abilities Required:

Ability to multi-task, route calls, greet patients, and maintain a schedule of appointments/meetings.
Proficient in the use of Microsoft Office (Excel, Power Point, Access and Word) or similar products, including maintaining, tracking, and entering data in a database and/or spreadsheet software.
Strong organizational skills and attention to detail.
Ability to effectively communicate (written, and verbal), build rapport, and relate to all people.
Ability to operate standard office equipment.

Physical Requirements and Working Conditions:

Ability to sit, walk, stand, bend, and lift frequently throughout the workday.
Must be able to occasionally lift items weighing up to 20 lbs.
Must have functional speech, vision, and hearing.
Operates all equipment necessary to perform the job.
Exposed to a normal office environment.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Pay Range

$20.40 - $30.60

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions
Opportunity for annual increases based on performance

Benefits and more

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.

Average salary estimate

$25500 / YEARLY (est.)

min

max

$20400K

$30600K

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What You Should Know About Clinical Office Assistant - Rehab, aah

If you're looking for an exciting opportunity as a Clinical Office Assistant with Advocate Health in Manitowoc, WI, you've come to the right place! This part-time position is a perfect fit for someone who enjoys being the friendly face that welcomes patients and visitors while ensuring the clinic runs smoothly. You’ll be greeting individuals with a smile, collecting insurance co-payments, and answering questions to help make their experience as seamless as possible. As the Clinical Office Assistant, you will be responsible for scheduling appointments, managing calendars, and coordinating meetings. Your organizational skills will truly shine as you handle everything from triaging clinical calls to managing patient medical records efficiently. You’ll be using your tech savvy to navigate through Microsoft Office and other office equipment while paying attention to detail—no opportunity to slack off here! This is a per diem position, meaning your hours may vary based on clinic needs, with shifts that can start as early as 6:45 AM or go as late as 6 PM during the week. You don’t need any specific licensure for this role—just a high school diploma and at least a year of experience in scheduling and administrative support. So, if you have strong communication skills and a knack for multitasking, Advocate Health is ready to welcome you to an engaging work environment that pays between $20.40 and $30.60 per hour. Join us in making patient care exceptional!

Frequently Asked Questions (FAQs) for Clinical Office Assistant - Rehab Role at aah

What are the responsibilities of a Clinical Office Assistant at Advocate Health?

As a Clinical Office Assistant at Advocate Health, your key responsibilities include greeting patients, scheduling appointments, managing calendars, and triaging phone calls. You'll handle patient medical records, process billing forms, and maintain overall office organization, ensuring a smooth workflow within the clinic.