Administrative Assistant - Global Scientific Publications

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Purpose:

Responsible for all administrative functions of the department: calendar management, scheduling travel, managing correspondence, processing expense reports, meeting/event planning, creating or modifying business documents, managing slides for team meetings, onboarding (equipment and access) for new employees, maintain records.   

Responsibilities:

• Daily and weekly review of calendar and pro-active calendar management for department head
• Large meeting coordination for 2nd level team members
• Coordinates new employee onboarding for full team (seating, computer equipment, site access).
• Send team communications (announcements) at the direction of department head
• Arrange travel and reimbursement for department head
• Coordinates and maintains departmental files, in compliance with corporate and government regulations
• Uses and understands Microsoft Office Suite, Smartsheet, Staffbase, Artificial Intelligence, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable)
• Operates with general instruction and some supervision.
• Coordinates department training activities (e.g. Colors Insights)
• Partners with other Administrative Assistants on assigned floor and within MHI to coordinate group trainings

• Minimum: High School diploma or equivalent.
• Preferred: Some college or certificates in specific qualifications
• 2+ years previous admin experience or equivalent
• Basic to intermediate knowledge of Microsoft Office Suite, Adobe Acrobat, Visio, Excel, Smartsheet,  Outlook and understanding of business processes and requirements

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​​

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• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.​​

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​​

• This job is eligible to participate in our short-term incentive programs. ​​

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Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law. 

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion.  It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html 

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html