Accounts Payable Administrator

Please note that this position is based in San Diego, CA. Acadia's hybrid model requires this role to work in our office three days per week on average.

Position Summary

Join our dynamic finance team as an Accounts Payable Administrator, where you'll take ownership of the full accounts payable cycle. This role offers a great opportunity to make a meaningful impact through a wide variety of responsibilities, including auditing and coding invoices, managing vendor communications, handling wire setups and weekly check runs, supporting Concur processes, and contributing to month-end close, accruals, reconciliations, and 1099 IRS reporting. You'll collaborate cross-functionally, streamline processes, and play a vital part in ensuring the accuracy and efficiency of our financial operations.

Primary Duties & Responsibilities

• Codes and audits invoices and expense reports.
• Maintain the daily Coupa Queue Processing – Invoice In Box/Smash
• Address Coupa Comments
• Vendor maintenance
• Research invoice issues with resolution
• Verify approval for all vouchers for payment prior to processing
• Prepares AP checks and performs weekly check runs
• Answers vendor inquiries and resolves vendor billing/payment discrepancies
• Performs monthly A/P to G/L account reconciliations
• Performs AP month-end close task
• Preparation of annual 1099 tax reporting
• Maintain AP Files
• Provide A/P support documentation for external auditors
• Adheres to corporate policies, government regulations and ensure all deadlines are met
• Provides AP support to employees and vendors
• Performs Ad hoc projects as needed

Education/Experience/Sills:

• An Associate’s degree or equivalent combination of relevant education and applicable job experience may be considered.  Bachelor’s degree preferred. 
• A minimum of 2 plus years’ related experience, preferably in the pharmaceutical or biotech industry. 
• Previous Accounts Payable experience required. 

Must possess:

• Experience working in a public company and in a Sarbanes-Oxley 404 environment
• Experience with Great Plains, Concur, Coupa and Excel
• Understanding of sales/use tax application
• Strong analytical and organizational skills and the ability to comprehend complex instructions and maintain written records
• Strong attention to detail
• Demonstrated ability to schedule and coordinate multiple projects, priorities and resources in high paced environment
• Demonstrated ability to produce high quality work.
• Ability to think through a project or task and execute from beginning to end independently
• Effective organizational, communication, and time management skills
• Strong interpersonal skills, including tact, diplomacy, judgment and flexibility
• Proficiency at supporting effective interactions between team members and among cross-functional team
• Ability to effectively share information and ideas within and outside of department in written or verbal form; able to put forth own ideas and gain understanding from others

Physical Requirements

This role involves regular standing, walking, sitting, and the use of hands for handling or operating equipment. The employee may also need to reach, climb, balance, stoop, kneel, crouch, and maintain visual, verbal, and auditory communication in a standard office environment and while working independently from remote locations. The employee must occasionally lift and/or move up to 20 pounds.  This position requires the ability to travel independently overnight and/or work after hours as required by travel schedules or business needs.

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