Administrative Specialist

Overview

New York Institute of Technology's six schools and colleges offer undergraduate, graduate, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide.

The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 112,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university’s community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future.

For more information, visit nyit.edu.

NYTech’s School of Architecture & Design seeks an Administrative Specialist in the Department of Architecture, located at the Long Island (Old Westbury, NY) campus.

Responsibilities

ADMINISTRATIVE SUPPORT 

Administrative responsibilities for the School of Architecture and Design OW office and the Department of Architecture include but are not limited to the following:

• Provide support for the associate dean and chair in the daily running of the Architecture department.
• Act as liaison between students, faculty and administrative departments (registrar, admissions, enrollment, student solutions, graduation office, student solutions, advisement, etc.). 
• Process faculty compensation and stipends for architecture faculty - full time and adjuncts.
• Assist with faculty hiring including coordinating interviews and onboarding of new faculty by processing of employment paperwork.
• Develop and maintain efficient and confidential record-keeping and filing systems.
• Purchasing and maintenance of office supplies, instructional supplies, equipment and computer software.

ADVISEMENT 

• Run academic advisement reports for students.
• Work closely with Senior Advisement Specialist, chair and and faculty with advisement and appointments.

EVENTS

Assist with administrative coordination of department and school events including but not limited to orientation, student tours,  open houses, thesis reviews, lecturess, exhibitions, workshops, commencement and accreditation site preparations. Order food, secure space, promote events, prepare welcome packets, process honorariums, etc.

SCHOOL SUPPORT 

Assist the dean's office with special projects and tasks.  

Qualifications

• Bachelor’s degree required. 1-3 years’ experience in an office setting and/or customer service
• Proficiency in MS Word/Excel/Outlook and sharing platforms such as Google Suite and OneDrive, with the ability and willingness to learn other software.
• Outstanding organizational, computer, communication, writing/editing skills.
• Working knowledge of social media preferred.
• Exceptional problem solver with good customer service orientation. Must be professional in demeanor and attire, tactful and able to handle multiple projects with varying complexity.
• Detail oriented, proactive and follows through on all tasks to completion.
• Able to work independently and as part of a team.
• Possess a courteous positive and collegial attitude.

Other Information

New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of  generous paid time off, holidays, tuition remission, and retirement plans with employer contributions.

New York Institute of Technology is an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

In compliance with local legislation as well as to provide greater transparency to candidates, the annual base salary range for this position is listed. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position, candidate experience/expertise, education/training, key skills, geographic location, internal peer equity as well as market, organizational considerations and/or applicable collective bargaining agreement when extending an offer.

Minimum Salary

Maximum Salary