Senior Accounts Receivable/Accounts Payable Specialist

As a Senior Accounts Receivable/Accounts Payable Specialist, your primary responsibilities include maintaining accurate financial records, ensuring seamless invoicing, and proactively managing collections. You will be charged with maintaining hygiene in all invoices sent to clients, accurately aligning billing with QuickBooks and Stripe, and actively collecting payments while fostering positive client relationships.

To qualify for the Senior Accounts Receivable/Accounts Payable Specialist role, you should have 6-10 years of experience in accounts receivable, invoicing, and payment collection. Proficiency in QuickBooks and Stripe is essential, along with strong English communication skills for effective client interactions. A keen eye for detail is necessary to identify discrepancies in invoices and ensure accurate records.

Yes! The Senior Accounts Receivable/Accounts Payable Specialist position is a full-time remote role. While we welcome candidates located in South Africa, we are open to applicants from other locations as well. We believe that great talent can thrive from anywhere!

The compensation for the Senior Accounts Receivable/Accounts Payable Specialist position ranges from $1,400 to $1,500 monthly. This salary is based on an assessment and reflects the value we place on skilled professionals who can help us maintain financial excellence for our clients.

In your role as a Senior Accounts Receivable/Accounts Payable Specialist, you will primarily use QuickBooks for financial management and invoicing, as well as Stripe for payment processing. Being adept with these tools is crucial for ensuring accuracy in billing and maintaining financial records efficiently.

When answering this question, share specific tasks you've handled using QuickBooks, such as invoice creation, tracking payments, or generating reports. Highlight how you ensured accuracy and timeliness in financial records. Use examples to illustrate your proficiency and problem-solving skills in this software.

It's important to demonstrate your approach to managing overdue payments. Explain how you maintain a friendly yet assertive communication style when following up with clients. Share specific strategies you've used in the past to diplomatically encourage timely payments, while also fostering positive client relationships.

In your answer, outline a step-by-step process for checking invoices before sending them out, such as double-checking figures, confirming client details, and reviewing previous agreements. Emphasizing attention to detail and systematic checks will validate your capability in this role.

Discuss the types of financial reports you've been involved in, such as accounts receivable aging reports or monthly financial summaries. Explain their importance in helping stakeholders make informed decisions, and how your contributions assisted with financial forecasting and strategic planning.

Share your prioritization strategy. You could mention using tools like task management software, setting deadlines, or categorizing clients based on overdue amounts. Demonstrating organizational skills and the ability to work under pressure will highlight your capability in this high-responsibility role.

Be honest about a specific challenge you faced, such as a high volume of overdue payments or disputes over invoices. Describe how you addressed the issue, such as implementing a new tracking system or improving communication with clients to resolve discrepancies effectively.

Communicate your understanding of relevant accounting standards and practices. Mention your commitment to staying updated with any changes in regulations and how you implement these standards in your daily tasks. This shows your serious approach towards compliance and ethics in financial operations.

Identify key qualities such as attention to detail, strong analytical skills, effective communication, and the ability to build relationships with clients. Providing examples of how you embody these traits will reinforce your fit for the role.

Explain your method for identifying and addressing discrepancies, such as cross-verifying data between systems, consulting with relevant teams, or reaching out to clients for clarification. Your proactive approach will reflect well on your problem-solving abilities.

Convey your interest in the company’s success stories and innovative approach to marketing. Mention your enthusiasm for working with diverse clients and how you believe your skills can contribute to further financial excellence in the agency, aligning with their mission and values.