Administrative Coordinator

As an Administrative Coordinator at Avison Young, your main responsibilities include organizing office operations, managing conference rooms, overseeing office supplies, and liaising with the landlord for maintenance. You will also assist in technology application support, prepare expense reports, and perform various clerical duties to ensure a well-functioning workplace. Additionally, you may conduct market research and support the brokerage team in daily tasks.

To apply for the Administrative Coordinator position at Avison Young, candidates should have a Bachelor’s Degree or equivalent experience, along with at least two years of administrative support experience. Proficiency in Microsoft Office Suite and familiarity with CRM systems are essential. A positive attitude, excellent organizational skills, and the ability to problem-solve will help you succeed in this role.

The office culture at Avison Young is centered around collaboration and inclusivity. As an Administrative Coordinator, you will be expected to embody a positive attitude and strong team spirit. Your role will be pivotal in fostering this culture by supporting various teams, assisting with office operations, and engaging with staff and guests within a supportive environment. This emphasis on collaboration enhances not only your everyday tasks but also contributes to an overall thriving workplace.

The Administrative Coordinator position at Avison Young is an on-site role based in our Boston office. This allows for better collaboration with team members and fosters an enriching workplace atmosphere where you can actively contribute to the team's success and experience personal and professional growth.

As an Administrative Coordinator at Avison Young, you’ll enjoy a robust benefits package that includes a 401k plan with employer matching, paid parental leave, and comprehensive medical, dental, and vision insurance. Additional perks include wellness programs, employee assistance programs, and generous paid vacation days. We prioritize work-life balance, which is reflected in our policies, ensuring our employees feel valued and supported.

In a busy office environment, I prioritize tasks by assessing deadlines and the urgency of each task. I often use a to-do list or task management tools to visually manage my responsibilities. Furthermore, I always communicate with team members to ensure I’m aligned with their needs and deadlines, allowing me to support the team effectively.

I have extensive experience with MS Office applications, particularly Word, Excel, and PowerPoint. For example, I regularly use Word to create formal documents and reports, Excel for data analysis and managing budgets, and PowerPoint for creating engaging presentations. My proficiency ensures accurate and professional output for various projects.

In a previous role, I handled multiple responsibilities by organizing my tasks based on priority and deadlines. For instance, while managing office supplies and assisting with IT troubleshooting, I utilized a digital task list to stay on track. This approach allowed me to remain efficient while providing excellent support to my team.

To ensure a positive visitor experience in the office, I focus on creating a welcoming atmosphere. I greet guests warmly, assist them with their needs, and ensure that common areas are tidy and inviting. My goal is to represent the company positively while ensuring visitors feel valued and comfortable during their visit.

To maintain organization in the office, I implement systematic processes for file management and supply inventory. I regularly assess and organize shared spaces, encourage team members to keep their areas tidy, and utilize labels and color coding for easy access to materials. A well-organized environment promotes efficiency and productivity.

If a team member faces a technical issue, I would first listen to their description of the problem before attempting to troubleshoot it myself, if possible. If it exceeds my capability, I would document the issue and escalate it to our IT consultants while keeping the team member updated on the progress. Ensuring timely resolution is my priority.

I manage office supplies by maintaining an updated inventory list and regularly checking stock levels. When supplies are low, I proactively order replacements to avoid disruptions. I also communicate with team members regarding any supplies they may need, ensuring that everyone has access to the resources necessary for their work.

I view feedback as an opportunity for growth, so I welcome constructive criticism and suggestions. I actively listen to my supervisor's insights and ask clarifying questions if necessary. After receiving feedback, I take time to reflect on it and implement changes in my work practices where applicable to continuously improve my performance.

In my previous role, I noticed that the team was consistently running low on a critical supply. I took the initiative to establish an automatic reordering system which saved the team time and ensured we never faced shortages again. This proactive approach not only improved efficiency but also demonstrated my commitment to supporting the team.

I want to work as an Administrative Coordinator at Avison Young because I am inspired by the company's commitment to collaboration and inclusivity. I value the opportunity to contribute my organizational skills and support a dynamic team. I believe that working here aligns with my career goals and personal values, allowing me to make a meaningful impact every day.