Senior Administrative Assistant, Corporate Communications
BeiGene, Ltd. has proposed to change its name to BeOne Medicines Ltd. The new name is subject to shareholder approval and, once approved, use of the name will be phased in over 2025. There may be instances where “BeiGene” or “BeOne” are used to describe the company during this transition period. BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.
BeOne Medicines is seeking an experienced Senior Administrative Assistant to support the Corporate Communications team. The person in this role will need to be an experienced, detail-oriented problem-solver with exceptional flexibility to coordinate across functions. Additionally, the ideal candidate will have experience processing requisitions and purchase orders, managing contracting processes, and serving as an SAP specialist to ensure smooth financial and procurement operations. This role requires exceptional communication skills, the ability to manage the needs of many, strong attention to detail, and self-motivation. The candidate must also demonstrate resourcefulness in building relationships across the global BeOne organization.
Essential Functions of the job:
- Provide administrative support to the VP, Global Communications and other department members.
- Manage complex/heavy calendaring, scheduling, expenses and travel.
- Manage the processing of purchase requisitions and contracts (approx 50%) of the job.
- Understand business priorities and proactively look for ways to streamline the support matrix.
- Build and maintain key external relationships via the core business’s needs.
- Build and maintain internal cross-functional relationships across BeOne.
- Ensure and maintain confidentiality of all appropriate communications and documentation.
- Partner across the Corporate Affairs team.
- Schedule and coordinate candidate phone, video, and in-office interviews.
- ·BeOne Medicines Patient Advocacy Portal Management.
Education Required:
- High School education required; Bachelor’s degree is a plus
Qualifications:
- 5 plus years of experience assisting high level leaders; multiple disciplines a plus.
- Demonstrated experience in efficiently multi-tasking between business partners and priorities.
- Ability to take on increased responsibility as the company and team grow. Ability to independently work in an ambiguous yet fast-paced environment. Ability to work independently in a fast-paced environment with constantly changing priorities.
- Strong organizational and communication skills, team-oriented philosophy, and problem-solving skills.
- Demonstrated ability to relate well with all levels of management and peers.
- A positive can-do attitude.
Computer Skills:
- ·High level of proficiency with Microsoft Office, Outlook, Concur, Zoom, Ariba, SAP, Contract Management System.
Global Competencies
When we exhibit our values of Patients First, Driving Excellence, Bold Ingenuity and Collaborative Spirit, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.
- Fosters Teamwork
- Provides and Solicits Honest and Actionable Feedback
- Self-Awareness
- Acts Inclusively
- Demonstrates Initiative
- Entrepreneurial Mindset
- Continuous Learning
- Embraces Change
- Results-Oriented
- Analytical Thinking/Data Analysis
- Financial Excellence
- Communicates with Clarity
BeOne is committed to fair and equitable compensation practices. Actual compensation packages are determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location. Packages may vary by location due to differences in the cost of labor. The recruiter can share more about the specific salary range for a preferred location during the hiring process. Please note that the listed range reflects the base salary or hourly range only. Non-Commercial roles are eligible to participate in the annual bonus plan, and Commercial roles are eligible to participate in an incentive compensation plan. All Company employees have the opportunity to own shares of BeiGene, Ltd. stock because all employees are eligible for discretionary equity awards and to voluntarily participate in the Employee Stock Purchase Plan. The Company has a comprehensive benefits package that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness.
We are proud to be an equal opportunity employer and we value diversity. BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.
Average salary estimate
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