Job details

Operations Administrative Assistant

Hi, you finally found us!

Why work at Blue Coding?

At Blue Coding we specialize in hiring excellent developers and amazing people from all over Latin America and other parts of the world. For the past 10 years, we’ve helped cutting-edge companies in the United States and Canada -both large and small, build great development teams and develop great products. Online shops, digital agencies, SaaS providers, and software consulting firms are a few of our clients. Our team of over 100 engineers is distributed in more than 10 countries across the Americas. We are a fully remote company working with a wide array of technologies and have expertise in every stage of the software development process.

Our team is highly connected, united, and culturally diverse, and our collaborators are involved in many initiatives around the world, from wildlife preservation to volunteering at local charities. We also participate in group activities like movie nights, trivia, and meme competitions. We stand for honesty, fairness, respect, efficiency, hard work, and cooperation.

We are looking for an Operations Administrative Assistant who can provide support to the Operations Department. The focus of the Department is maintaining ongoing client and contractor relationships, growing existing accounts to expand our book of business and grow revenue, and ensuring smooth collaboration and communication across all departments to improve operational efficiency.

Responsabilities

Provide support to the Operations Department by maintaining CRM systems, client contract data, and internal records.
Assist in managing contracts and documentation, ensuring that all information is up to date and accurately reflected in internal systems.
Answer frequently asked questions related to invoicing, payment processes, PTO, contracts, and other administrative tasks.
Support the Operations team with additional administrative tasks, including data entry, scheduling, and report generation.
Support the People & Culture team by assisting with administrative tasks related to client services, including documentation, contractor agreements, and internal processes.

You will shine if you have these skills:

Organizational Skills: Experience managing large volumes of data and ensuring accurate record-keeping.
Communication & Client Support: Ability to respond to client and internal inquiries in a timely and professional manner. This person is expected to be fluent in English.
CRM & Data Management: Proficiency in maintaining CRM systems and managing contract data.
Process Management: Ability to follow standard operating procedures and assist in streamlining administrative processes.
Google Workspace: Proficiency in Google products like Drive, Docs, Spreadsheets, Meets, etc.

Here are some of the perks we offer you:

Work from anywhere.
You'll have 14 days of paid vacation per year.
We will cover your national holidays.

Blue Coding Glassdoor Company Review

4.9

Blue Coding DE&I Review

4.6

CEO of Blue Coding

David Hemmat

Approve of CEO

What You Should Know About Operations Administrative Assistant, Blue Coding

Hello there! We're excited to announce that Blue Coding is on the lookout for a passionate Operations Administrative Assistant to join our dynamic, remote team! At Blue Coding, we pride ourselves on connecting exceptional developers with top-notch companies across the United States and Canada, and we’ve been doing this successfully for 10 years. Our Operations Department plays a vital role in maintaining solid client and contractor relationships, while also ensuring smooth collaboration across all teams. In this position, you'll be responsible for maintaining our CRM systems, managing contracts, and supporting various administrative tasks that keep our operations running like a well-oiled machine. You'll get to interact with our diverse and talented team, which spans over 10 countries in Latin America and beyond. Your day-to-day tasks will involve data management, answering FAQs related to invoicing and contracts, and assisting with People & Culture inquiries. To thrive in this role, a knack for organization and communication is essential, as well as a fluency in English and proficiency in Google Workspace. Plus, enjoy the perks of working from anywhere, having 14 days of paid vacation annually, and receiving paid national holidays. If you're looking for an opportunity to grow within a vibrant company that values honesty, respect, and cultural diversity, we’d love to hear from you!

Frequently Asked Questions (FAQs) for Operations Administrative Assistant Role at Blue Coding

What are the main responsibilities of the Operations Administrative Assistant at Blue Coding?

As an Operations Administrative Assistant at Blue Coding, your main responsibilities will include maintaining CRM systems, managing contracts and documentation, and providing support to the Operations Department. You'll handle client inquiries regarding invoicing and payment processes, assist with data entry, scheduling, and report generation, while also collaborating with the People & Culture team on administrative tasks.