Buyer Support Specialist - Floral

Charlie’s Produce - Who We Are Charlie's Produce is a privately owned wholesale produce company. We are the largest privately owned produce wholesaler on the West Coast, and we are growing. The secret to our success in this industry is PEOPLE! We strive to hire the best and we reward them with a working environment that fosters loyalty, stability, innovation, and growth. Charlie’s was founded in quality, and we are proud that it is still our focus.

With a team of dedicated people who are passionate about food, supply chain, and their community we are looking for like-minded individuals to help further our goal to enhance our communities through quality produce.

What we offer:

• An amazing company culture!
• Medical/Dental/Vision on the first of the month following hire.
• ESOP (Profit Sharing) and 401(k).
• Paid vacations, paid holidays.
• Pre-tax commuter benefits, and onsite parking.
• Coverage under State Sick Leave.
• 100% Prepaid College Tuition for employees and their dependents.
• Employee assistance program (EAP).

Additional Compensation Details:

• Potential 90-day performance-based raise
• Yearly review with possibility of increase based on performance and tenure

The Role

The Floral Buyer Support Specialist aids the Floral Category buying team by assisting with inventory management, purchasing activities, and vendor coordination. The role requires analyzing sales data, maintaining product databases, inspecting product quality, and ensuring that inventory levels meet customer demands. Additionally, you will engage in vendor communication, maintain detailed vendor and product records, and handle purchase orders and freight documents. You will also be responsible for resolving purchasing issues, participating in vendor meetings, and contributing to smooth supply chain operations. Regular attendance and punctuality are essential to the success of this role, ensuring seamless workflow, customer satisfaction, and overall team success.

The right candidate will be able to work well together in a team setting, but be also be able to work independently and be self driven. This is a corporate role and the person who fills it should be comfortable working with teams nationally and not exclusive to the Seattle market. Charlie’s Produce is a continuously developing business and we look for people who want to grow within our company long term.

Essential Responsibilities Include, but Not Limited To

• Assist the buying team in placing orders with selected suppliers.
• Analyze sales and inventory data to inform decisions on product quantities and varieties required to meet customer demand.
• Assist with maintaining optimal inventory levels and communicating potential inventory issues.
• Update, communicate, and maintain product information in relevant databases, ensuring accuracy and consistency.
• Conduct regular inspections of floral products in warehouse facilities to monitor quality and compliance with standards.
• Complete purchase orders, freight manifests, item transfers, and review receiving accuracy in a timely and accurate manner.
• Help process vendor chargeback requests in coordination with the Senior Buyer.
• Participate in vendor meetings and assist in preparing reports or updates as needed.

Required Skills and Experience

• Minimum of 1 year of experience as a Customer Service Representative at Charlie's Produce or relevant experience in a related role.
• Understanding of floral terminology and trade standards.
• Basic understanding of Tableau for data visualization and reporting.
• Proficient in Microsoft Office products.
• Strong verbal and written communication skills for effectively conveying information to team members and vendors.
• Outstanding organizational skills – capable of handling many tasks at once while maintaining a strong attention to detail.
• The ability to work a flexible schedule with minimal overtime when needed– this could include early mornings, weekends, and additional hours when needed.

Preferred Skills and Experience

• Floral industry experience in wholesale or grocery retail.
• Familiarity with the Bossanova system for order processing.
• Resourceful in finding solutions to vendor or purchasing challenges.
• Stay informed about industry developments, especially those related to the floral industry and supply chain operations.
• Ability and willingness to embrace new technologies, tools, and processes to enhance efficiency.
• Proactively seek feedback to improve personal performance and contribute to overall team efficiency.

Supplemental Information 

This employer participates in E-Verify and will provide the Social Security Administration and if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual’s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.

For additional protected privacy information please visit: Privacy Policy | Charlie's Produce (charliesproduce.com)  Charlie's Produce is an Equal Opportunity Employer.

Recruiters - DO NOT CONTACT!

This is a safety-sensitive position.

This employer participates in E-Verify and will provide the Social Security Administration and if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

We do not provide H1-B sponsorships at this time.

Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual’s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.

For additional protected privacy information please visit: Privacy Policy | Charlie's Produce (charliesproduce.com)

Charlie's Produce is an Equal Opportunity Employer

Visit our Employment Page for more details or to view our privacy center: https://www.charliesproduce.com/careers/

Recruiters - DO NOT CONTACT!