Director of Implementations Assistant & Project Coordinator

Computer Methods International Corp. (CMiC) is a Software Development firm specializing in enterprise financial and cost management systems designed for the Construction and Engineering industries.

About CMiC

CMiC is the leading provider of complete, integrated and advanced enterprise level software solutions for construction and capital projects. For nearly four decades, CMiC has partnered with the largest and most technologically progressive AEC firms and capital project owners in North America, gaining detailed insight into the unique business needs of the industry. From that experience, CMiC has created CMiC Enterprise, the most advanced construction and capital project software solution ever developed. Combining an incredibly flexible technological infrastructure with a philosophy of total integration, CMiC Enterprise lowers costs, improves productivity and increases interoperability.

ROLE OVERVIEW

The role of Assistant to the Director of Implementations with a minor responsibility as Project Coordinator is an entry-level position that is perfect for someone who is looking to enter the workforce and grow within a company. As the Assistant to the Director of Implementations, you will engage in general administrative and scheduling duties as outlined and communicated by your direct report.  With minor Project Coordination duties, you will work closely with Project Managers to help manage the Implementation phase of CMiC software. This role is responsible for performing various administrative and coordinative tasks such as preparing project schedules and maintaining project documentation and customer driven communication.

Duties & Responsibilities

• General administrative tasks as communicated by the Director of Implementations.
• Core Assistant responsibilities including meeting scheduling, customer communications, escalations management, client relationship management, cross-functional collaboration, and reporting & metrics.
• Coordinate project management activities, resources, equipment, and information
• Break projects into doable actions and set timeframes
• Act as a Project lead for Cloud based customers, upon request
• Liaise with clients to identify and define requirements, scope, and objective
• Assign tasks to internal teams and assist with schedule management
• Create and maintain comprehensive project documentation, plans and reports
• Use Microsoft Word and Excel spreadsheets to monitor working hours, plans and expenditures
• Make sure that clients’ needs are met as projects evolve
• Analyze risks and opportunities
• Monitor project progress and handle any issues that arise
• Act as a point of contact and communicate project status to all participants
• Ensure standards and requirements are met
• Travel to customer sites up to 25% of the time

• Excellent communication and consultative skills; able to build strong relationships with business users, team members and service providers
• University Degree or equivalent experience
• Experience implementing on premise or cloud based enterprise software, multi-site software solutions is an asset
• Knowledge of software development methodologies including waterfall and agile is an asset
• Able to manage a change management process – effectively communicates project changes, builds commitment and overcomes resistance, prepares and supports those affected by change
• Proven track record of working with different functional groups to drive the creation and usage of business systems and processes in a rapidly growing environment
• Travel to the US without any restrictions

• Competitive benefits Package (including Health & Dental benefits)
• Paid vacation and personal days
• Townhall meetings where all employees are encouraged to participate in open discussions
• Located on York University’s campus, easily accessible by transit (TTC, GO, etc.), walking distance to shopping and restaurants
• Outdoor lunch space, including picnic tables
• An active Social Events Committee (past events include annual seasonal parties, pool and bowling tournaments, karaoke nights, Game nights, BBQ’s, and more)
• Health and Wellness focus including virtual yoga classes and wellness webinars
• RRSP Matching Program after 2 years of employment
• Experience in a rapidly growing, socially responsible corporation

CMiC is an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, CMiC will provide accommodations to applicants with disabilities throughout the recruitment, selection and/or assessment process. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources staff of the nature of any accommodation(s) that you may require.