Job details

🏖Executive Assistant - Job Code: 34795945574

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At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins—clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

VA Role: Executive Assistant

VA Rate: $8/HR

Availability: 20 hours/week

Time Zone: MST

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To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.

2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT. Uploading a resume in a different format will result in delays, as you will be required to resubmit it using the correct template. ⚠️⚠️⚠️

3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

Application Tips – Set Yourself Up for Success!

🔹 Skip the Autofill Function! Manually enter your answers in the application form. There’s little to import from your resume, and your resume will be screened separately.

🔹 For your Address: We only need your City/Municipality, Province, and Region—no need for full details yet!

🔹 Applying for a Specific Job? Be sure to include the job code in your application.

🔹 Referred by Someone? Let us know who sent you our way! Whether it’s a current Coconut VA, an influencer, or a Facebook group community leader, be sure to include their name. We offer referral bonuses for both you and your referrer (terms and conditions apply).
🔹 Reapplying? Your most recent submission will replace any previous ones. No need to submit multiple times—we’ll automatically consider you for any relevant openings, even if you applied for just one! If you need to update your resume or intro video, feel free to submit a new application.
🔹 Stay in the loop! Join our Hiring Hub or Coconut Facebook Page for updates on open positions and job fairs.

⚠️ Take a moment to review everything before hitting submit. Following these steps carefully will help avoid any delays or disqualification.

Experience Needed:

- Customer Information Management: Collect and organize customer data for outreach within the real estate sector

- Follow-Up Coordination: Assist in determining optimal timing and targets for client follow-ups

- Idea Documentation: Create actionable items from recorded client ideas

- Email Management: Label and prioritize emails to streamline client communications

- Team Coordination: Gather weekly updates from team members to compile comprehensive reports

- Conference Support: Manage follow-ups and prepare outreach materials for conferences

- Data Entry: Accurately input data as required

- Opportunity Research: Identify awards and grants suitable for client applications

Good to have:

- Familiarity with CoStar

- Experience using Slack

- Proficiency with Notion

Non-negotiable Requirements:

Experience in property management or ownership

We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨

✅ Competitive Salary – We recognize your skills and experience with a great compensation package.
✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?

✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year.
✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.

✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.

✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!

✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.

Some benefits may vary. Full details will be provided during the onboarding process.

Average salary estimate

$16640 / YEARLY (est.)

min

max

$16640K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About 🏖Executive Assistant - Job Code: 34795945574, Coconut

Are you ready to take your skills as an Executive Assistant to the next level with Coconut? At Coconut, we connect innovators and businesses with exceptional remote talent, and we're excited to welcome a new member to our team! In this role, your day-to-day will be vibrant and dynamic, allowing you to showcase your incredible organizational skills. You'll spend 20 hours a week assisting our clients in the real estate sector, focusing on customer information management and follow-up coordination. Imagine crafting actionable items from client ideas and streamlining their email communications—your expertise will directly impact their success! You'll also gather updates from our fantastic team to compile comprehensive reports, manage conference follow-ups, and assist in identifying new opportunities for client submissions. Familiarity with tools like CoStar and Slack is a bonus, but the real requirement is your experience in property management or ownership. We truly value your contributions and offer competitive pay, benefits like a 13th-month bonus, paid time off, and even mental health support. At Coconut, we're not just about work; we're about creating a community that celebrates growth, well-being, and meaningful partnerships. Preparing for this exciting opportunity means submitting your English proficiency rating, a polished Coconut VA profile, and a vibrant introduction video. So, are you ready to make an impact and join the Coconut family?

Frequently Asked Questions (FAQs) for 🏖Executive Assistant - Job Code: 34795945574 Role at Coconut

What are the responsibilities of an Executive Assistant at Coconut?

As an Executive Assistant at Coconut, your key responsibilities will include managing customer information, coordinating follow-ups, creating actionable documentation from client ideas, and handling email management to streamline communication. Additionally, you will support your team with weekly updates, conference follow-ups, and data entry tasks while identifying suitable opportunities for client applications.