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Job details

Office Manager (m/f/div)

DEPT® is seeking an Office Manager to be the heart of their agency in Berlin. The role is crucial for creating a comfortable work environment and providing support to colleagues.

Skills

  • Organizational skills
  • Proficient in German and English
  • Service orientation
  • Team player
  • Communication skills

Responsibilities

  • First point of contact for employees and clients
  • Reception and telephone support
  • Travel booking management
  • Purchasing management
  • Preparatory accounting
  • Team meetings coordination
  • Feelgood Management

Education

  • Experience in hospitality, office management, or reception sectors

Benefits

  • Company pension scheme
  • Flexible working hours
  • Lease bike options
  • Health & Wellbeing coaching
  • Digital food stamps
  • Access to sustainable products
To read the complete job description, please click on the ‘Apply’ button

Average salary estimate

$50000 / YEARLY (est.)
min
max
$40000K
$60000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Office Manager (m/f/div), DEPT®

Are you ready to be the heartbeat of a vibrant and innovative agency? As an Office Manager (m/f/div) at DEPT®, located in the lively city of Berlin, you'll dive into a mix of responsibilities that keep our office thriving. Picture this: you're the friendly face at the reception, the go-to person for our colleagues' needs, and the ultimate organizer! Your knack for multitasking and cool-headedness will shine as you manage everything from travel bookings and purchasing to supporting the finance team with accounting tasks. In addition to putting smiles on everyone's faces, you’ll also coordinate team events that foster collaboration and connection. At DEPT®, we pride ourselves on our unique atmosphere where every team member is valued. You bring your independent spirit and service orientation to the table, ensuring that everybody feels at home in our office. Our ideal candidate is fluent in both German and English, possesses previous experience in hospitality or office management, and is looking forward to making a significant impact in our team. So, if you’re ready to roll up your sleeves and help shape a positive work environment while enjoying flexible hours and plenty of wellbeing perks, let’s talk about your future with DEPT®!

Frequently Asked Questions (FAQs) for Office Manager (m/f/div) Role at DEPT®
What are the key responsibilities of the Office Manager at DEPT® in Berlin?

As an Office Manager (m/f/div) at DEPT® in Berlin, you will be the essential first point of contact for employees, clients, and service providers. Your responsibilities will include managing reception and telephone support, coordinating travel bookings for national and international trips, overseeing purchasing and accounting tasks, and ensuring team events run smoothly. Your role is vital in fostering a welcoming environment where colleagues feel comfortable and supported.

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What qualifications are required for the Office Manager position at DEPT®?

To thrive as an Office Manager (m/f/div) at DEPT®, applicants should have previous experience in hospitality, office management, or reception. Professional working proficiency in German and English is essential. Ideal candidates demonstrate strong organizational skills, a service-oriented mindset, effective communication, and teamwork abilities. Familiarity with preparatory accounting processes is also a plus, as you’ll act as a liaison to the finance team.

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What is the working environment like for the Office Manager at DEPT®?

The working environment for an Office Manager (m/f/div) at DEPT® is characterized by a collaborative and dynamic atmosphere in Berlin. Here, team members from various departments come together, supporting each other while fostering a culture of creativity and connection. Everyone contributes to making the workplace feel welcoming, allowing the Office Manager to shine by ensuring colleagues' well-being and comfort.

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What benefits does DEPT® offer Office Managers in Berlin?

At DEPT®, Office Managers (m/f/div) enjoy numerous benefits, including a company pension scheme, flexible working hours, and options for remote and international work. You'll also have access to health and wellbeing resources, comprising online coaching and mindfulness consultations. Additional perks include a monthly allowance for digital food stamps or fitness activities, making it a place truly committed to its employees' welfare.

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How does DEPT® promote diversity and inclusion among its Office Managers?

DEPT® values diversity, equity, and inclusion highly and aims to create an environment where all employees, including Office Managers (m/f/div), have equal opportunities to thrive. They actively seek to recruit and retain individuals from diverse backgrounds, encouraging candidates to apply even if they don’t meet every single requirement. Moreover, DEPT® is open to discussing reasonable adjustments to support employees throughout their journey.

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Common Interview Questions for Office Manager (m/f/div)
How do you prioritize tasks as an Office Manager at DEPT®?

Prioritizing tasks involves assessing urgency and importance effectively. For an Office Manager (m/f/div) at DEPT®, it's crucial to manage multiple responsibilities without compromising quality. I recommend creating a daily to-do list and categorizing tasks based on deadlines and impact. Communicating regularly with your team and adapting priorities as situations evolve is key to maintaining an efficient workflow.

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What experience do you have in managing reception duties?

In managing reception duties, my approach focuses on creating a welcoming atmosphere. At DEPT®, I would greet everyone with a friendly demeanor, handle inquiries professionally, and ensure that all visitors feel at ease. I might share how my previous roles involved streamlining reception processes, such as implementing visitor logs and ensuring smooth communication among departments.

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Can you describe your experience with travel bookings?

Absolutely! My experience with travel bookings revolves around coordinating travel arrangements for colleagues effectively and efficiently. For DEPT®, this means understanding preferences and budget constraints while booking travel that aligns with company policies. I would emphasize my familiarity with various booking tools and my ability to manage unforeseen changes, ensuring that travel logistics don't disrupt team productivity.

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What do you consider when planning team events?

When planning team events for DEPT®, I prioritize inclusivity and engagement. I consider the interests and preferences of the team to ensure the event resonates with everyone. I would outline how feedback from previous events plays a role in planning, and how attention to detail, such as venue selection and activity choices, contributes to a successful and memorable gathering.

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How would you handle a conflict in the office?

Handling office conflicts requires a calm and tactful approach. At DEPT®, I would first ensure to listen to both parties involved, validating their feelings, and then seek to mediate a constructive conversation. It's important to focus on finding a solution that promotes teamwork and collaboration moving forward, emphasizing that maintaining a harmonious work environment is a shared goal.

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What strategies would you use to ensure effective communication in the office?

For effective communication at DEPT®, I'd focus on transparency and openness. Implementing regular check-ins with team members and utilizing tools such as shared calendars or project management platforms can foster a collaborative atmosphere. Creating an environment where everyone feels safe to share their thoughts and feedback is essential to enhancing office communication.

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How do you approach multi-tasking as an Office Manager?

Multi-tasking as an Office Manager (m/f/div) at DEPT® involves using systematic organization techniques. I prioritize tasks based on urgency and impact, group similar tasks together, and use digital tools to track progress. By staying adaptable and utilizing time management strategies, I can ensure that all responsibilities from reception to team support are handled seamlessly.

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What role does technology play in your office management style?

Technology is a crucial aspect of my office management style at DEPT®. From communication platforms that keep teams connected to scheduling tools that streamline bookings, I leverage technology to enhance efficiency. I would mention how I adapt to new software and tools quickly, ensuring our processes remain modern and effective in supporting our team and clients.

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How do you ensure a positive office atmosphere?

To ensure a positive atmosphere in the office at DEPT®, I focus on creating an environment where everyone feels valued and comfortable. Regularly checking in with colleagues, organizing fun team-building activities, and fostering open communication can significantly enhance morale. I believe that recognizing achievements and promoting a positive workplace culture is essential for overall team well-being.

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Why do you want to work as an Office Manager at DEPT®?

My ambition to work as an Office Manager at DEPT® stems from my admiration for their innovative, inclusive culture. I am passionate about creating a supportive work environment where creativity can flourish. I want to contribute my skills to a company that values personal and professional growth while celebrating diverse perspectives—making DEPT® the perfect fit for me.

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MATCH
VIEW MATCH
FUNDING
DEPARTMENTS
SENIORITY LEVEL REQUIREMENT
TEAM SIZE
No info
LOCATION
No info
SALARY RANGE
$40,000/yr - $60,000/yr
EMPLOYMENT TYPE
Full-time, hybrid
DATE POSTED
January 15, 2025

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