Office Manager (m/f/div)

As an Office Manager (m/f/div) at DEPT® in Berlin, you will be the essential first point of contact for employees, clients, and service providers. Your responsibilities will include managing reception and telephone support, coordinating travel bookings for national and international trips, overseeing purchasing and accounting tasks, and ensuring team events run smoothly. Your role is vital in fostering a welcoming environment where colleagues feel comfortable and supported.

To thrive as an Office Manager (m/f/div) at DEPT®, applicants should have previous experience in hospitality, office management, or reception. Professional working proficiency in German and English is essential. Ideal candidates demonstrate strong organizational skills, a service-oriented mindset, effective communication, and teamwork abilities. Familiarity with preparatory accounting processes is also a plus, as you’ll act as a liaison to the finance team.

The working environment for an Office Manager (m/f/div) at DEPT® is characterized by a collaborative and dynamic atmosphere in Berlin. Here, team members from various departments come together, supporting each other while fostering a culture of creativity and connection. Everyone contributes to making the workplace feel welcoming, allowing the Office Manager to shine by ensuring colleagues' well-being and comfort.

At DEPT®, Office Managers (m/f/div) enjoy numerous benefits, including a company pension scheme, flexible working hours, and options for remote and international work. You'll also have access to health and wellbeing resources, comprising online coaching and mindfulness consultations. Additional perks include a monthly allowance for digital food stamps or fitness activities, making it a place truly committed to its employees' welfare.

DEPT® values diversity, equity, and inclusion highly and aims to create an environment where all employees, including Office Managers (m/f/div), have equal opportunities to thrive. They actively seek to recruit and retain individuals from diverse backgrounds, encouraging candidates to apply even if they don’t meet every single requirement. Moreover, DEPT® is open to discussing reasonable adjustments to support employees throughout their journey.

Prioritizing tasks involves assessing urgency and importance effectively. For an Office Manager (m/f/div) at DEPT®, it's crucial to manage multiple responsibilities without compromising quality. I recommend creating a daily to-do list and categorizing tasks based on deadlines and impact. Communicating regularly with your team and adapting priorities as situations evolve is key to maintaining an efficient workflow.

In managing reception duties, my approach focuses on creating a welcoming atmosphere. At DEPT®, I would greet everyone with a friendly demeanor, handle inquiries professionally, and ensure that all visitors feel at ease. I might share how my previous roles involved streamlining reception processes, such as implementing visitor logs and ensuring smooth communication among departments.

Absolutely! My experience with travel bookings revolves around coordinating travel arrangements for colleagues effectively and efficiently. For DEPT®, this means understanding preferences and budget constraints while booking travel that aligns with company policies. I would emphasize my familiarity with various booking tools and my ability to manage unforeseen changes, ensuring that travel logistics don't disrupt team productivity.

When planning team events for DEPT®, I prioritize inclusivity and engagement. I consider the interests and preferences of the team to ensure the event resonates with everyone. I would outline how feedback from previous events plays a role in planning, and how attention to detail, such as venue selection and activity choices, contributes to a successful and memorable gathering.

Handling office conflicts requires a calm and tactful approach. At DEPT®, I would first ensure to listen to both parties involved, validating their feelings, and then seek to mediate a constructive conversation. It's important to focus on finding a solution that promotes teamwork and collaboration moving forward, emphasizing that maintaining a harmonious work environment is a shared goal.

For effective communication at DEPT®, I'd focus on transparency and openness. Implementing regular check-ins with team members and utilizing tools such as shared calendars or project management platforms can foster a collaborative atmosphere. Creating an environment where everyone feels safe to share their thoughts and feedback is essential to enhancing office communication.

Multi-tasking as an Office Manager (m/f/div) at DEPT® involves using systematic organization techniques. I prioritize tasks based on urgency and impact, group similar tasks together, and use digital tools to track progress. By staying adaptable and utilizing time management strategies, I can ensure that all responsibilities from reception to team support are handled seamlessly.

Technology is a crucial aspect of my office management style at DEPT®. From communication platforms that keep teams connected to scheduling tools that streamline bookings, I leverage technology to enhance efficiency. I would mention how I adapt to new software and tools quickly, ensuring our processes remain modern and effective in supporting our team and clients.

To ensure a positive atmosphere in the office at DEPT®, I focus on creating an environment where everyone feels valued and comfortable. Regularly checking in with colleagues, organizing fun team-building activities, and fostering open communication can significantly enhance morale. I believe that recognizing achievements and promoting a positive workplace culture is essential for overall team well-being.

My ambition to work as an Office Manager at DEPT® stems from my admiration for their innovative, inclusive culture. I am passionate about creating a supportive work environment where creativity can flourish. I want to contribute my skills to a company that values personal and professional growth while celebrating diverse perspectives—making DEPT® the perfect fit for me.