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Executive Assistant to the CEO and Office Manager

Who are we?

An electricity exchange for the energy transition.

ElectronX™ is a new electricity market designed to enable precision risk management, volatility hedging opportunities, and the monetization of power assets for all energy market participants. As a CFTC-regulated financial exchange (subject to approval), ElectronX will offer derivatives products that capture the intraday price fluctuations of our rapidly changing electrical grid—helping to smooth the financial path of clean energy adoption across the nation.

Who are we looking for?

We're seeking a Founding Engineer specializing in cloud infrastructure who can help build and scale our exchange platform from the ground up. The ideal candidate will combine deep technical expertise in GCP and infrastructure-as-code with the ability to architect resilient, secure, and performant systems. As with all our roles, we value individuals who are resourceful, curious, and adaptable to change.

For the CEO:

  • Calendar Management: Coordinate and manage the CEO’s schedule, ensuring optimal time management and prioritization of tasks, using Google Workspace applications.

  • Travel Coordination: Arrange travel itineraries, accommodations, and logistics for the CEO.

  • Meeting Coordination: Organize and facilitate meetings, including scheduling, preparing agendas, and following up on action items.

  • Logistics Management: Oversee logistics for executive-level meetings, events, and engagements.

  • Expense Management: Track and reconcile expenses related to the CEO’s office.

  • Confidentiality: Handle sensitive information with the highest level of discretion and confidentiality.

  • Ad-hoc Projects: Lead and execute special projects as assigned, demonstrating initiative and independent problem-solving.

Office Management:

  • Oversee daily office operations, ensuring a productive and efficient work environment.

  • Manage office supplies and vendor relationships.

  • Plan and coordinate periodic corporate events, including meetings and team-building activities.

  • Manage event logistics, such as venue selection, catering, transportation, and technology needs.

HR Support:

  • Assist in recruitment processes, including job postings, scheduling interviews, and onboarding new employees.

  • Manage employee records and maintain HR documentation in compliance with legal requirements.

What we need from you

  • Bachelor’s degree.

  • Five years of administrative assistance experience and at least 2 years’ experience reporting to the C-Suite, in a fast-paced environment.

  • Exceptional organizational and time-management skills.

  • Strong written and verbal communication skills.

  • Proficiency in Google Workspace; experience in Ramp, Slack, HubSpot and Rippling desirable. 

  • Ability to multitask and prioritize effectively.

  • High level of professionalism and discretion.

  • Occasional availability outside of normal business hours required.

  • Proactive ability to anticipate the needs of the CEO

Bonus points if: 

  • You have experience designing and implementing information security policies and procedures in a regulated environment

  • You've overseen security testing programs including penetration testing

  • You've led major cloud infrastructure initiatives or re-architecture projects

  • You've been an early engineering hire at a startup

  • You have experience with financial services or trading systems infrastructure

  • You're passionate about clean energy and its intersection with financial markets

What does ElectronX offer?

  • Paid healthcare including health, dental, and vision

  • 401K

  • Supplemental health and disability insurance

  • Unlimited vacation

  • Flex-work

  • ElectronX gear!

Equal Opportunity Statement:

ElectronX is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Average salary estimate

$75000 / YEARLY (est.)
min
max
$60000K
$90000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

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Full-time, on-site
DATE POSTED
January 8, 2025

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