Executive Assistant, Sales

Filevine is forging the future of legal work with cloud-based workflow tools. We have a reputation for intuitive, streamlined technology that helps professionals manage their organization and serve their clients better. We’re also known for our team of extraordinary and passionate professionals who love working together to help organizations thrive. Our success has catapulted Filevine to the forefront of our field—we are ranked as one of the most innovative and fastest-growing technology companies in the country by both Deloitte and Inc.

Our Mission

Filevine is building the seamless intersection between legal and business by creating a world- class platform to help professionals scale.

We are looking for an executive assistant to support the CRO. This person will handle a wide range of administrative and executive support related tasks and will be able to work independently with little supervision. This person will be very well organized, flexible and enjoy the administrative challenges of supporting a fast-paced executive.

The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.

• Maintain appointment schedule by planning and scheduling meetings, conference, teleconference, and travel
• Organizing CRO’s time by reading, researching and routing correspondence: drafting letters and documents; collecting and analyzing information; initiating telecommunications
• Prepare and submit expense reports on behalf of the CRO
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data, and graphics
• Collecting and analyzing information to prepare reports and prep CRO for meetings
• Provide historical reference by developing and utilizing filing and retrieval systems and potentially recording meeting discussions
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Contribute to encouraging, high performing team culture by completing individual tasks to achieve team goals.

• 1+ years as an Executive Assistant to C-level executives or Partners at professional services firms
• Experience operating in a fast growing company; tech company experience preferred
• Highly organized
• Able to anticipate needs and dependencies without being asked or directed
• Excellent time management and prioritization
• Superior writing/editing skills
• Flexible and willing to perform other duties as requested
• Strong attention to accuracy and detail
• A life long learner, constantly learning, improving and innovating
• Tech savvy

This is an onsite position based in our Sugar House office location

Competitive PTO and Holiday Schedule 

Medical, Dental, vision and life insurance

Competitive Compensation and benefits package 

Opportunity to learn from a dedicated leadership team 

Dynamic, rapidly growing company, focused on helping organizations thrive

Cool Company Benefits:

- A dynamic, rapidly growing company, focused on helping organizations thrive 

- Medical, Dental, & Vision Insurance (for full-time employees)

- Competitive & Fair Pay

- Maternity & paternity leave (for full-time employees)

- Short & long-term disability

- Opportunity to learn from a dedicated leadership team

- Centrally located open office building in Sugar House (onsite employees)

- Top-of-the-line company swag

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