Administrative Services Assistant

The Administrative Services Assistant at Foley will handle crucial tasks such as processing incoming mail, fulfilling product orders, and maintaining inventory for office supplies. Additionally, you’ll prepare action-oriented reports, coordinate office activities, and provide professional communication support to colleagues and clients, ensuring your role significantly contributes to the company’s overall productivity and service excellence.

To be considered for the Administrative Services Assistant role at Foley, candidates should have proven experience in an administrative support position and preferably hold an Associate's degree in business administration or a related field. A strong attention to detail, excellent communication skills, familiarity with compliance standards, and proficiency in Microsoft Office Suite are critical for success in this position.

As an Administrative Services Assistant at Foley, you can expect a vibrant in-office environment where teamwork and collaboration are highly valued. The company culture reflects its core values of Teamwork, Grit, and Innovation, and emphasizes employee engagement through exciting office activities and professional growth opportunities. We ensure that everyone feels connected and valued, even in our dynamic, tech-driven workspaces.

Foley is dedicated to the professional growth of its employees, including Administrative Services Assistants. The company encourages taking advantage of internal opportunities and actively working with our People Operations team to set and achieve career goals. This approach ensures that every employee can find pathways to success and advancement within the organization.

The starting pay for the Administrative Services Assistant position at Foley is $17 per hour, which may vary based on experience and qualifications. Additionally, Foley offers a competitive benefits package that includes multiple medical plans, dental and vision options, generous vacation, sick leave, and a 401K plan with matching contributions, further emphasizing our commitment to employee well-being.

When answering this question, highlight key responsibilities from your previous roles that align with the Administrative Services Assistant position at Foley. Discuss specific tasks you handled, such as managing schedules, coordinating office events, or handling communication, and emphasize how these experiences have prepared you for the dynamic environment at Foley.

To effectively answer this question, describe your approach to task management. You might mention using tools like to-do lists or calendar software, breaking down larger tasks into manageable steps, or assessing deadlines and urgency. Illustrate your organizational skills, which are key for an Administrative Services Assistant at Foley.

Discuss your experience with office software, particularly the Microsoft Office Suite, which is crucial for the Administrative Services Assistant role at Foley. You can also mention any additional tools that facilitate communication, document management, or scheduling applications, showcasing your readiness to adapt to the technology used at Foley.

When responding, focus on a specific instance where your professionalism and communication skills helped resolve a customer's issue. Describe your approach, including listening to their concerns, providing clear information, and ensuring a follow-up, which aligns well with the expectations for the Administrative Services Assistant role at Foley.

Emphasize the importance of detail-oriented work and provide examples of your methods, such as double-checking your work, creating checklists, or asking a colleague for a review if needed. This response showcases the skills necessary for accuracy in records and inventories as an Administrative Services Assistant at Foley.

Focus on your ability to prioritize and stay organized. You can mention techniques such as using project management tools or communicating with supervisors regarding deadlines. This response demonstrates your readiness to manage the dynamic workload expected in the Administrative Services Assistant role at Foley.

Explain that maintaining professionalism involves clarity, respect, and consistency in your communication. You might share examples where you've successfully navigated sensitive conversations or responded to inquiries, emphasizing how this is especially important for the collaborative culture at Foley.

Highlight your belief in teamwork and engagement, mentioning activities you've organized or participated in that enhance team spirit. Share specific strategies that align with Foley's core values of Teamwork, Grit, and Innovation, illustrating how you can positively contribute to the work environment.

Affirm your comfort with the in-office working structure and express your understanding of its benefits. Discuss how face-to-face interactions can enhance collaboration and team cohesion, making it evident that you’re a good fit for Foley’s culture.

When discussing motivation, reflect on aspects such as the satisfaction of helping others through your organizational skills, the thrill of solving problems, or the opportunity to contribute directly to a team’s success. This helps illustrate your passion for the role of Administrative Services Assistant at Foley.