Job details

HR Specialist

The HR Specialist is responsible for delivering efficient administrative support that facilitates the smooth running of the HR Department. The HR Specialist must first and foremost be the guardian of administrative procedure, contributing ideas for continuous improvement. There will also be opportunity to be involved in HR projects and initiatives. The overall objective is to continually raise the profile of HR positively within the Company.

A key part of the role is being able to handle a fast moving, constantly changing environment. This role is central to maintaining a cohesive and positive working environment within the HR team, so being hands on and ready to help with whatever comes up is essential.

Responsibilities:

Support the HRBP with the new starter and leaver process.
Issuing contracts of employment and new starter packs, ensuring correct accompanying forms and documents are enclosed and returned.
Obtain and ensure satisfactory reference checks are completed for all colleagues in line with company policy.
Keep personnel files up to date.
In conjunction with the HRBP, manage the probation period administration, ensure timely notification to managers of impending deadlines.
Provide advice on Company policies and procedures where appropriate, escalating any issues immediately.
In conjunction with the Payroll Executive, ensure all monthly payroll processes are adhered to.
Manage the HR Database ensuring information is accurate and up to date.
Responsible for the accurate inputting and maintenance of data resources and managing the HRIS.

Qualifications and Requirements:

A bachelor’s or master’s degree in human resources management, Business Administration, or a related field.
Proven experience in HR functions, talent acquisition, and employee relations.
Knowledge of labor laws and HR best practices.
Excellent communication and interpersonal skills.
Strong organizational and time management abilities.
Ability to handle confidential information with integrity.
Proficiency in HR software and MS Office applications.

Average salary estimate

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What You Should Know About HR Specialist, GroupM

Are you ready to step into an exciting role that really makes a difference? As an HR Specialist at our company, you'll be at the heart of our HR Department, ensuring everything runs smoothly and efficiently. Your primary focus will be safeguarding our administrative procedures while innovating new ideas for continuous improvement. You’ll have the chance to dive into various HR projects and initiatives that enhance our company's culture and operational effectiveness. This role thrives in a fast-paced, ever-changing environment, making adaptability key. Your day-to-day will involve supporting the HR Business Partner with the onboarding and offboarding process, issuing employment contracts, and ensuring satisfactory reference checks for future colleagues, all while maintaining up-to-date personnel files. Communication is vital, as you’ll be the go-to person for advising on company policies and addressing any issues promptly. You’ll also collaborate closely with our Payroll Executive to ensure all payroll processes are on track. If you have a knack for managing HR databases with accuracy and feel passionate about fostering a positive working environment, we’d love to hear from you. Join us and let’s work together to raise the profile of HR within our thriving company!

Frequently Asked Questions (FAQs) for HR Specialist Role at GroupM

What are the responsibilities of an HR Specialist at our company?

As an HR Specialist at our company, you'll be responsible for various key tasks, including supporting new starter and leaver processes, managing HR databases, and ensuring compliance with labor laws and company policies. You'll play an essential role in administrative procedures, contribute to HR projects, and maintain a positive work environment.