AP Analyst

Description

Job Purpose: The AP Specialist will be responsible for supporting tasks in the Accounts Payable department. This position may also be required to assist with other Accounting functions as needed. (Ex: Accounts Receivable, Orders, etc.). Tasks include but are not limited to the following. An individual must be able to successfully perform the essential functions of this position with or without a reasonable accommodation.

Summary of Essential Job Duties Accounts Payable/Accounts Receivable

• Processing and auditing expense reports
• Processing IRS form W-9 from new vendors, conduct 1099 reporting Review invoices and requisitions for satisfactory payment approval
• Calculate, post business transactions, process invoices, verify financial data for maintaining accurate accounts payable records Clarify any questionable invoice items, prices or receiving signatures
• Review all invoices for appropriate documentation and approval prior to payment Process credit/debit adjustments and refunds
• Prepare customer statement, bills and invoices, and reconcile expenses to the general ledger Compile and sort documents, prepare and post invoices and credit and debit memos
• Provide backup support to other groups in the accounting department
• Responsible for researching and resolving discrepancies and revenue reconciliation for month end close Issue checks
• Filing
• Other duties as assigned.

Requirements

Skills/Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Basic understanding of principles of finance, bookkeeping and accounting Knowledge of Microsoft Office
• Professional demeanor in dealing with vendors and customers Ability to adapt to changes and work in a fast pace environment Flexibility in departmental roles and duties
• Organization and prioritization skills Attention to detail
• Problem solving skills
• Strong interpersonal skills; ability to work collaboratively in a team environment Excellent oral and written communication skills

Required Education and Preferred Experience

• High School Diploma or equivalent required
• 1-2 years accounts payable experience preferred Accurate data entry and ten-key skills
• Strong general math skills
• Experience with Microsoft Dynamics NAV a plus
• Experience with Microsoft Excel