Office Coordinator

Description

Kanawha Scales & Systems, a division of American Equipment Holdings, is one of the leading Industrial Weighing solutions providers in the United States. Over the years, our ability to grow and set ourselves apart from the competition is the result of a tried and true philosophy – take care of our customers and take care of our people.

We also believe that our people matter, which is why we are committed to providing our team members with competitive wages, attractive benefit offerings, and abundant training offerings. As one of the fastest growing companies in our industry, new opportunities are regularly available that enable our team members to develop, grow, and pursue their career passions.

Duties and Responsibilities:

• Sorting and distribution of all Incoming and metering all outgoing mail
• Makes reservations for other offices for any training schedule at the corporate location
• Handles all incoming calls and distributes to appropriate employee/department
• Works within our ERP accounting system (Infor Cloud Suite)
• Calculates and balances received daily checks and scans all to bank by electronic software
• Applies all payments (checks and ACH) directly to invoices, within the ERP system
• Processes A/P checks and mails after weekly check runs
• Scans and images A/P invoices and places in workflow
• Posts A/P invoices to appropriate GL account
• Assists with imaging tax returns for Tax Preparer
• Assists other departments with various tasks
• Any other work-related duties as assigned by management

Education & Qualification Requirements:

• High School Diploma (or equivalent)
• Knowledge and proficiency in basic computers/software skills
• Ability to answer multi line phone system with ease
• Pleasant and clear voice when answering phones
• Proven initiative and a positive attitude
• Highly dependable
• Pass drug test
• Submit to a background check

Preferred Skills:

• Excellent Microsoft Office skills, including Word, Excel, and Outlook
• Ability to multitask
• Good customer service skills
• Team player
• Strong attention to detail
• Self-motivated

Work Environment

• Prolonged periods of sitting at a desk.

Position Type and Expected Hours of Work

This is a full-time position; typical work hours and days are Monday through Friday, 8:00 a.m. to 5 p.m.

Please note: this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Bonuses

• Three Medical Plan offerings through Cigna
• FSA & HSA options for healthcare
• Critical Illness, Accidental, and Hospital Indemnity Plans
• Dental
• Vision
• STD & LTD
• Basic & Voluntary Life AD&D
• 4% Matching 401K
• 80 hours PTO
• Company provided PPE

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

American Equipment Holdings is an organization of leading overhead crane and hoist, industrial weighing, and below-the-hook service providers in the United States. Together, our companies provide comprehensive solutions for everything related to customers’ overhead crane and hoist, rigging, and weighing and measurement needs, including OSHA mandated inspections, preventative maintenance and repair field services, parts, engineering, ISO certified fabrication, new and replacement equipment, automated systems, system modernizations and training. American Equipment Holdings is one the largest and fastest growing companies in our space with more than 800 dedicated team members that serve thousands of customers throughout the United States.

Proof of right to lawfully work in the United States required.

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.