Senior Administrative Coordinator – UAS Facilities, Manpower, Operations, and Program Support

Overview

The Senior Administrative Coordinator will provide high-level administrative and operational support for the Uncrewed Aircraft Systems (UAS) lifecycle, focusing on facilities and infrastructure, manpower planning, operations management, and program support. This role requires a professional with strong organizational, communication, and multitasking skills to ensure seamless coordination of administrative tasks and program activities. ​ The Senior Administrative Coordinator will work closely with government stakeholders and cross-functional teams to support mission objectives and maintain compliance with regulatory requirements.

Responsibilities

Facilities and Infrastructure: ​

• Facility Planning: Identify, plan, and develop documentation required to acquire facilities for training, maintenance, and storage to maximize system operation and logistics support effectiveness. ​
• Infrastructure Analysis: Assess requirements for permanent and semi-permanent real property assets and infrastructure, including environmental, security, and space needs. ​
• Facility Acquisition: Prepare plans for acquiring facilities to enable responsive support across the UAS fleet. ​

Manpower and Personnel: ​

• Personnel Planning: Assist in identifying, planning, and resourcing personnel with the grades and skills required to operate and maintain UAS systems effectively throughout their lifecycle. ​
• Documentation Development: Support the development, implementation, and maintenance of manpower-related program documentation, including the Manpower Estimate Report (MER) and Manpower Requirements Criteria (MARC). ​

Operations Management: ​

• Task Management: Develop and maintain task schedules, action item lists, and presentation materials; update leadership on risks and issues with mitigation recommendations. ​
• Strategic Communications: Assist in managing media relations, public affairs, and the public release of documentation, videos, and photographs for the UAS Project Office. ​
• Facilities Management: Support space design and utilization, movement/relocation management, and employee space use within the Government facility. ​

Administrative Support: ​

• General Administrative Support: Provide clerical and administrative support, including file management, word processing, scheduling, database maintenance, document preparation, and correspondence. ​
• Travel Coordination: Create travel documentation, update travel status, and make arrangements for meetings and conferences. ​
• Timekeeping Support: Collect and input data for timekeeping purposes, providing analysis and recommendations. ​

Program Support: ​

• Employee Coordination: Manage cradle-to-grave administration for employee in-processing and out-processing, including conducting orientation for new hires and maintaining employee records. ​
• HR Liaison: Act as a liaison between the UAS Project Office and higher HQ Human Resource (HR) staff to ensure HR matters are coordinated for completion. ​
• Policy and Procedure Maintenance: Maintain and update policies and procedures to ensure compliance and efficient systems. ​
• Telework Program Coordination: Serve as the Project Office’s Telework Program Coordinator, ensuring compliance with customer Telework Policy and maintaining telework agreements. ​

Qualifications

Required:

• Education:
• Bachelor’s degree in business, management, or a related discipline.
• In lieu of a degree: 6 years of relevant experience.
• Experience:
• Minimum of 3 years of experience gained after obtaining a bachelor’s degree.
• Expertise in administrative support, facilities management, manpower planning, and operations coordination.
• Technical Skills:
• Proficiency in Microsoft Office Suite and database management tools.
• Security Clearance: ​
• Active SECRET clearance required. ​

Work Location:

• Primary: Redstone Arsenal, Alabama. ​
• Secondary: Authorized virtual work location per customer Telework Policy. ​ Temporary Duty (TDY) may be required at other locations. ​

Additional Requirements:

• Strong organizational, multitasking, and communication skills.
• Ability to work collaboratively in a fast-paced, high-visibility environment. ​
• Knowledge of Federal, DoD, and Army regulations related to facilities, manpower, and administrative support. ​

Company Overview

Integral partners with federal defense, intelligence, and civilian leaders to tackle their most important challenges and deliver positive outcomes. Since our founding in 1998, we have helped clients leverage existing and emerging technologies to transform their enterprises, empower growth, drive innovation, and build sustainable success. The forward-leaning solutions we deliver are tailored to each mission with a focus on keeping our nation safe and secure.

Integral is headquartered in McLean, VA and serves clients throughout the country.

We offer a comprehensive total rewards package including paid parental leave and immediate vesting in our 401(k). Give us a try and become part of a curated group of professionals at Integral Federal!

Our package also includes:

· Medical, Dental & Vision Insurance

· Flexible Spending Accounts

· Short-Term and Long-Term Disability Insurance

· Life Insurance

· Paid Time Off & Holidays

· Earned Bonuses & Awards

· Professional Training Reimbursement

· Paid Parking

· Employee Assistance Program

Equal Opportunity Employer/Protected Veteran/Disability