Office Manager

Overview

The Westchester office of Kaufman Dolowich, recognized by U.S news in their list of “Best Companies to Work For – Law Firms”, is seeking an Office Manager, to join their highly collaborative group!

Responsibilities and Duties:

Office Operations & Administration:

• Oversee daily office functions and supervise administrative staff.
• Coordinate with IT to ensure timely set up of equipment and office space for new hires.
• Manage office equipment, supply inventory, and facility maintenance.
• Serve as primary liaison with vendors, service providers, and building management.
• Support visiting attorneys and ensure workspace needs are met.
• Maintain confidentiality while managing Equity Partner meeting materials and firm-sensitive matters.

Staff Supervision & Human Resources Support:

• Lead, mentor, and evaluate office staff performance, including participating in annual reviews.
• Monitor and manage workflow across support staff, adjusting assignments as needed.
• Assist with recruiting efforts for attorneys and staff, including interview scheduling and follow-up.
• Conduct orientation for new attorneys and staff and manage the onboarding process.
• Review and approve staff semi-monthly timesheets and coordinate with HR for payroll.
• Participate in hiring, training, mentoring, and, when necessary, termination of administrative personnel.
• Promote a collaborative, professional office culture and foster employee development.

Legal and Billing Support:

• Prepare and edit case intake forms for new matters.
• Assist with billing procedures for private client matters and review all pre-bills for the office.
• Support conflict check processes for new matters.
• Renew attorney memberships (state/local bar registrations, CLEs, networking groups, etc.).
• Provide backup support for administrative tasks, including document production and deadline management.

Events and Additional Support:

• Assist in planning and executing office and firm-wide events.
• Perform additional responsibilities as needed to support the firm’s attorneys and overall operations.

Benefits:

• PTO.
• Competitive salary and growth opportunities.
• Comprehensive benefits packages (Medical, Vision, Dental, Voluntary Plans).
• Firm paid Life/AD&D and LTD.
• Professional team-oriented environment.

Qualifications

• Proficient in Microsoft Office Programs.
• Minimum of 4 years’ experience working in a law firm.
• Must be able to provide backup legal administrative support when needed. 
• Previous management experience preferred.
• Must have positive attitude.
• Strong written and verbal communication skills.
• Ability to integrate into a fast-paced environment.
• Highly organized and detail oriented.
• Ability to multitask and triage assignments with ease.

Successful candidates will have access to exceptional career development opportunities and a competitive total rewards package, including the potential to earn performance-based bonuses.

Target Hiring Range: $80,000 - $95,000

Please note that the stated salary range is an estimate and does not guarantee a specific offer. Actual compensation will be determined based on market location, as well as the candidate’s experience, skills, and job-related qualifications. Base salary represents just one component of the comprehensive Total Rewards package offered by Kaufman Dolowich, which also includes a discretionary bonus program and a robust benefits offering for full-time employees.

All qualified applicants will receive consideration for employment at Kaufman Dolowich without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. Kaufman Dolowich is proud to be an equal opportunity employer.