McDermott Project Archives Intern

Job Posting Title:

McDermott Project Archives Intern

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Hiring Department:

Dolph Briscoe Center for American History

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

19

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Jan 31, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

GENERAL NOTES:

When applying, in the My Experience section in Workday when asked to upload your Resume/CV, please upload not only your resume but also a letter of interest and the names of 3 work references with their contact information either as one pdf or all separate but in this same section. **Your application cannot be considered without all required materials.**  

PURPOSE:  The Dolph Briscoe Center for American History is a special collections library (200,000 volumes), archive (90,000 linear feet), and museum that facilitates research and education by acquiring, preserving, and making accessible research collections and by sponsoring exhibitions, conferences, symposia, oral history projects, publications, fellowships, and grant-funded initiatives.

Internships at the Dolph Briscoe Center for American History acquaint participants with its resources, services, and operations, and provide experience with specific projects. The knowledge and experience interns gain enrich their graduate studies and research. 

RESPONSIBILITIES: Under the supervision of the John McDermott Project Archivist, the intern’s essential functions will include arranging, describing, cataloging and preserving the John McDermott Collection, create a finding aid using ArchivesSpace; working at the reference desk, and assist with special projects as needed.

REQUIRED QUALIFICATIONS: 

• University of Texas student status and enrolled in at least six semester credit hours
• Excellent organizational skills
• Regular and punctual attendance
• Strong oral and written communication skills
• Excellent interpersonal skills
• Ability to work in a collaborative environment
• Ability to work as part of a team and independently
• Ability to work under supervision
• Ability to lift up to 50-pound boxes during a three- to four-hour period of time
• High school graduation or GED and two years full-time equivalent archives experience; or 60 hours college credit and one year full-time equivalent archives experience; or twelve hours of graduate coursework in information science

***Must not be in another paid position with the University***

Further information regarding Student Non-Academic Employment, including summer employment enrollment requirements and non-UT Students can be at http://www.utexas.edu/hr/student/student_non-acad_employment.html. 

PREFERRED QUALIFICATIONS: 

• Bachelor's degree in the social sciences or humanities
• Knowledge of research methodologies and techniques
• Work experience in special collections, a research center, or an archive
• Graduate coursework in history, library science, and/or archives
• Knowledge of and experience with archival procedures, including arrangement and description, and collection management software such as ArchivesSpace
• Knowledge of preservation materials, practices, and theories
• Experience with preservation methods
• Experience using Macintosh desktop computers

WORKING CONDITIONS: 

Exposure to standard office conditions. Repetitive use of a keyboard at a workstation. Use of manual dexterity. Molds, dust, and other air-borne allergens may be present.

SECURITY SENSITIVE; CONVICTION VERIFICATION CONDUCTED ON APPLICANT SELECTED.

SALARY: 

$16.00 per hour. This is a temporary student position and does not carry benefits. 

WORKING CONDITIONS:  

Exposure to standard office conditions. Repetitive use of a keyboard at a workstation. Use of manual dexterity. Molds, dust, and other air-borne allergens may be present. 

WORK SHIFT:

Start date immediate. Temporary position through January 31, 2026. Appointed on a semester-by-semester basis. 19 hours per week. Schedule to be arranged with supervisor, Monday through Friday, 8:00-5:00.

REQUIRED MATERIALS:

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest
• When applying, in the My Experience section in Workday when asked to upload your Resume/CV, please upload not only your resume but also a letter of interest and the names of 3 work references with their contact information either as one pdf or all separate but in this same section.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Job Function: 

 Archives-Historical, Archives-Preservation/Conservation, Librarianship-Academic

Career Competencies Gained:

• Organize, prioritize, and delegate work

• Demonstrate personal accountability, ability to learn from mistakes, and effective work habits, e.g., punctuality, working productively with others, and time workload management

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Employment Eligibility:

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_non-acad_employment.html#cond_SNAEmp

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.