Payroll Specialist

As a Payroll Specialist at Medely, your primary responsibilities include processing weekly multi-state payroll for hourly healthcare professionals, managing the onboarding process, and maintaining accurate tax setups. You will also be handling employee inquiries regarding payroll issues through various communication channels and supporting billing operations through ad-hoc activities. Your role is crucial in ensuring payroll accuracy and overall employee satisfaction.

To apply for the Payroll Specialist position at Medely, you should have a minimum of 3 years of experience in end-to-end payroll processing for over 100 employees using modern payroll systems like Paylocity or ADP. Familiarity with 940/941 tax forms, state wage and hour laws, and experience working with remote teams is highly desirable. Proficient data manipulation skills in Google Sheets or Excel will also be essential for this role.

Medely prefers candidates with prior experience using Paylocity for payroll processing and those who possess a Fundamental Payroll Certification (FPC). Experience handling payroll for remote workforces and a proven understanding of labor data collection can also make you a suitable candidate for this role.

Medely places great value on work-life balance, offering its Payroll Specialists twenty days of Paid Time Off along with eleven paid holidays each year. In addition, the role is fully remote, allowing for flexibility in your working environment. Our commitment to a healthy work-life balance fosters a more productive and fulfilling work experience.

The Payroll Specialist role at Medely not only provides an opportunity to work with a passionate team at a mission-driven startup but also allows you to make a significant impact on the healthcare industry. You'll be part of a supportive company culture that values collaboration, entrepreneurship, and innovation while enjoying competitive compensation and comprehensive benefits.

When answering this question, discuss the specifics of your previous roles where you handled payroll across different states. Highlight your familiarity with state laws, tax regulations, and how you ensured compliance while maintaining accuracy throughout the payroll process.

In your response, mention any payroll systems you've worked with, including Paylocity, ADP, or Paychex. Discuss your proficiency level with each tool, including specific tasks you've accomplished and any integrations you've worked with that improved your payroll process.

Outline your problem-solving approach when encountering payroll discrepancies. Emphasize the importance of communication, detail your methods for investigating issues, and share examples of successful resolutions you've achieved in past experiences.

Discuss the processes you implement to double-check and verify payroll data before the final run. Highlight the importance of attention to detail, regular audits, and the collaboration you maintain with your team to catch and correct any potential errors.

Talk about how you guide new employees through the onboarding process, addressing their queries related to payroll set up, tax forms, and collecting necessary documentation. Mention any systems you used to streamline this process and ensure a smooth experience.

Provide insight into your understanding of payroll tax obligations, including federal 940/941 forms and various state requirements. Share any specific training or experiences you've had that deepened your knowledge of taxation in relation to payroll.

Emphasize the importance of open communication and share specific strategies you’ve found effective—like using multiple channels (email, text, phone) to address employees' payroll inquiries quickly and transparently.

Be prepared to share a detailed example of a specific ad-hoc billing task you handled effectively, whether it involved time adjustments, processing credit/debit memos, or resolving billing issues, highlighting your organizational skills and attention to detail.

Demonstrate your commitment to staying informed about payroll regulations. Mention resources you use—like industry publications, webinars, or networking with professionals—to ensure you maintain the latest knowledge of payroll compliance.

In your response, express your enthusiasm for Medely's mission to transform the healthcare industry and reflect on the values that resonate with you personally. Highlight how your skills and passion align with the company's goals.