Project Administrative and Operations Assistant Manager
MidPlaza Holding is looking for a dedicated and highly organized Project Administrative and Operations Assistant Manager to join our team. In this role, you will support project managers in the delivery of projects by ensuring efficient administrative support and operation coordination. You will assist in managing schedules, budgets, and reports while facilitating communication between various departments and stakeholders.
Responsibilities:
Administrative Duties :
1. Oversee all administrative tasks, including documentation, record-keeping, and correspondence related to project activities.
2. Maintain and update project schedules, calendars, and reports for internal and external stakeholders.
3. Handle procurement processes such as requisitions, purchase orders, and vendor coordination.
4. Ensure compliance with company policies and project-related regulations.
5. Support budget tracking, invoice processing, and expense monitoring.
Operational Support :
1. Coordinate logistics for project meetings, site visits, and client interactions.
2. Support resource allocation and tracking, including personnel, materials, and equipment.
3. Collaborate with team members to resolve operational challenges and improve efficiency.
4. Assist in preparing project deliverables, including reports, presentations, and proposals.
5. Act as a liaison between departments to facilitate project execution.
Leadership and Team Collaboration :
1. Supervise administrative staff or junior assistants, ensuring task completion and performance.
2. Work closely with Project Managers and team members to support strategic planning and execution.
3. Identify process improvement opportunities and propose solutions.
Education and Experience :
1. Bachelor’s degree in Business Administration, Project Management, or a related field.
2. 3–5 years of experience in administration, operations, or project support roles.
3. Experience in the construction, engineering, or project-based industries is preferred.
Skills :
1. Strong organizational and multitasking abilities.
2. Excellent communication and interpersonal skills.
3. Proficiency in project management tools and software (e.g., Microsoft Project, Asana).
4. Detail-oriented with the ability to meet deadlines under pressure.
5. Problem-solving skills and the ability to adapt to changing priorities.
Average salary estimate
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MidPlaza Holding is on the lookout for a motivated and detail-oriented Project Administrative and Operations Assistant Manager to become an integral part of our vibrant team! In this exciting role, you'll find yourself seamlessly supporting our project managers in the successful delivery of various projects. You'll play a crucial part in keeping everything organized and on track, managing schedules, budgets, and crucial reports, all while fostering effective communication between various departments and stakeholders. As you oversee administrative tasks—think documentation, record-keeping, and correspondence—you'll be the go-to person for maintaining project schedules and coordinating logistics for meetings and site visits. Your knack for procurement processes will shine as you handle requisitions and vendor coordination, ensuring compliance with company policies and relevant regulations. With a strong focus on operational support, you will also help allocate resources effectively, tackle any operational hurdles, and contribute to preparing insightful project deliverables. We're excited to see your leadership skills in action as you supervise administrative staff and collaborate closely with project managers to strategize and execute plans efficiently. Your educational background in Business Administration or Project Management, coupled with 3-5 years of relevant experience, particularly in the construction or project-based industries, will prepare you excellently for this role. Join us at MidPlaza Holding and be a part of our mission to drive successful project outcomes through exceptional support and teamwork!
Founded in the 1980s, MidPlaza is a company that has become a byword for innovation and dependability in Indonesia's real estate business. We started out with the tower that gave us our name, MidPlaza 1, in central Jakarta, but since then we've be...
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