Executive Assistant, People Team

As an Executive Assistant at Okta, you'll manage multiple schedules, coordinate travel for executives, and organize team events. You'll also be in charge of managing expenses and facilitating logistics while ensuring that our trusted relationships with customers and partners remain strong.

Candidates for the Executive Assistant role at Okta should have a minimum of 5 years of professional experience, ideally supporting multiple executives. Experience with scheduling tools, outstanding time management skills, and confidentiality are crucial, along with excellent communication abilities.

The Executive Assistant at Okta plays a vital role in supporting the Chief People & Places Officer and the SVP of Total Rewards by driving strategic initiatives and fostering collaboration within the People Team, ensuring smooth operations across various projects and meetings.

At Okta, the work environment for the Executive Assistant is dynamic and collaborative, reflecting our commitment to a people-first culture. You’ll have the opportunity to work in a fast-paced setting with a team that values creativity and flexibility, with both in-office and remote work options available.

As an Executive Assistant at Okta, you can expect competitive salaries based on your location, in addition to a great benefits package including health insurance, 401(k), paid leave, and opportunities for professional growth and social impact.

In answering this question, highlight specific situations where you managed complex schedules and prioritized tasks effectively. Share examples of how you have balanced multiple responsibilities while providing support to your executives.

Discuss your approach to task management, perhaps mentioning tools you use such as to-do lists or scheduling software. Explain how you assess urgency and importance to prioritize effectively in a fast-paced environment.

Explain your communication methods, including regular check-ins, updates, and openness to feedback. Emphasize your ability to adapt your communication style to suit different team members and situations.

Share your understanding of confidentiality's importance in this role, providing examples of sensitive information you have managed privately and how you ensure discretion in all communications.

Discuss any relevant experience with tools like GSuite, Box, or Zoom. You might highlight how you've utilized these tools to enhance productivity and streamline communication among the team.

Provide examples of a time you navigated conflict, focusing on your resolution techniques. Highlight the importance of professionalism, empathy, and effective communication in diffusing disagreements.

When answering, describe the planning process, how you managed logistics, and the outcome. Highlight any challenges you overcame and what you learned from that experience.

Share qualities such as adaptability, communication skills, and organization. Incorporate your personal philosophy on support, emphasizing how you view your role as integral to the leadership team’s success.

Discuss techniques you use to maintain your energy and focus, such as setting personal goals, practicing self-care, or leveraging support from your colleagues to maintain a productive work atmosphere.

Convey your enthusiasm for Okta's mission and culture, emphasizing how your personal values align with the company’s vision. Mention specific aspects of the role that excite you and how you plan to contribute to the team’s success.