Experienced Personal Assistant to the CEO (Australian Based Company)

Description

Work Arrangement: Fully remote, adhering to GMT+8 working hours
Job Type: Full-time
Salary Range: Competitive, based on experience
Work Schedule: 40 hours per week, Monday to Friday, 8:00 AM to 5:00 PM GMT+8, with flexibility for urgent matters
Locations: Open to candidates in GMT+8 time zone

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for sharp, ambitious candidates who can grow with their teams and achieve long-term success.

Why Work with Us:
We partner with exceptional companies who care about your professional growth. We offer retention bonuses and opportunities like an annual retreat to foster a strong community.

About the Client

Our client is a fast-growing fintech company revolutionizing financial wellness. Their mission is to simplify and automate financial management, making it accessible to all. Since their launch in 2020, they’ve empowered over a million individuals to achieve their financial dreams, including crushing debt and securing home ownership.

Role Overview

As the Senior Executive Assistant to the Founder & CEO, you’ll play a pivotal role in advancing the mission of a transformative fintech organization. This role goes beyond traditional administrative tasks, positioning you as a strategic partner who influences high-level projects, drives organizational excellence, and directly contributes to the company’s growth.

Your Impact:

• Maximize the CEO’s effectiveness by managing priorities, streamlining operations, and fostering strategic partnerships.
• Coordinate cross-functional initiatives, ensuring key deliverables align with the company’s long-term goals.
• Represent the organization at events and with key stakeholders, reinforcing its innovative and mission-driven identity.

Key Responsibilities

Strategic Partnership

• Collaborate closely with the CEO to execute high-impact projects, conducting market research and data analysis to support informed decision-making.
• Identify inefficiencies or gaps in the business and propose solutions to increase productivity.

Project Coordination & Execution

• Lead cross-functional initiatives from concept to completion, managing stakeholders and tracking progress.
• Oversee special projects like product launches and events, ensuring timely and successful delivery.

Calendar & Inbox Management

• Manage scheduling and email triage with a focus on interpreting priorities and maximizing the CEO’s impact.
• Prepare agendas, track follow-ups, and ensure effective communication with internal and external stakeholders.

Relationship Building & External Liaison

• Build and manage relationships with key partners, investors, and advisors.
• Represent the organization at industry events, coordinating the leadership team’s presence and networking opportunities.

Operational Oversight

• Optimize internal processes, ensuring seamless information flow and knowledge sharing.
• Track and forecast budgets for initiatives under your purview, balancing cost-effectiveness with quality outcomes.

Must-Have:

• 5+ years of experience as an Executive Assistant or in a similar high-impact role.
• Strong written and verbal communication skills, with the ability to engage C-level executives and investors.
• Expertise in tools like Microsoft Office Suite, Google Workspace, and task management platforms (e.g., Asana, Slack).
• Proven ability to manage sensitive information with discretion.
• Exceptional organizational skills and the ability to manage multiple priorities effectively.

Nice-to-Have:

• Experience in fintech or a startup environment.
• Familiarity with CRM platforms such as Salesforce or HubSpot.
• A background in managing both professional and personal commitments for executives.

Compensation Package

• Competitive Salary: Based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Generous PTO: 20 days of paid time off per year, in addition to public holidays and sick leave
• Health Coverage: Comprehensive benefits after three months
• Direct Mentorship: Collaborate with seasoned industry leaders
• Learning & Development: Access to resources for professional growth
• Global Networking: Work alongside a diverse, international team
• Work-Life Balance: Flexible hours supporting a healthy lifestyle

Our Recruitment Process

1. Application
2. Screening
3. Top-grading Interview
4. Skills Assessment
5. Client Interview
6. Job Offer
7. Client Onboarding

Ready to Join Us?

If you’re ready to take the next step in your career and make a lasting impact on the future of personal finance, we’d love to hear from you. Apply now to join Pearl Talent and our client in transforming the way people manage their money!