APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

​

 

 

POSITION SPECIFICS​

The Athletic Programs Specialist coordinates operations for PSUAC intercollegiate athletic programs; facilitates student athlete recruitment and retention efforts; manages program budget, coordinates practice and game times;

plans and coordinates all aspects of team travel; serves as a liaison to athletic administration, training staff, sport staff, marketing, and other organizations; plans, organizes and coordinates all logistics of summer camp programs.

• Collaborate in the development, implementation, and management of athletics programs, ensuring adherence to collegiate rules and regulations

• Serve as a liaison between the athletics department, student-athletes, and other university resources

• Oversee administrative aspects of athletic events such as scheduling, staffing, venue set-up, and ensuring equipment and vendor availability; attend events and provide on-site direction to ensure smooth operations

• Coordinate with emergency medical services, facilities staff, and police services to execute protocols and ensure event safety, as needed

• Plan and coordinate all aspects of team travel; develop itineraries; coordinate transportation and hotel arrangements, meals, practice times and sites, purchases, and staff meeting schedules

• Facilitate recruiting efforts for intercollegiate athletic programs; coordinate visits for prospective students

• Support the creation of promotional materials for athletic events; develop strategies to increase fan attendance, engagement, and school spirit for athletic programs

• Contribute to retention efforts of student athletes; serve as a liaison with admissions and financial aid; arrange for academic support services; track student progress

• Coordinate logistics for athletic camps including housing, registration, payments, and staffing; provide support for participants via email and phone

• Monitor program budget, process transactions, track expenses, maintain financial records, and ensure cost-effective use of resources

• Maintain and create records including game notes, statistics, team record books, and news releases

• Collect, distribute, manage, and organize team inventory including uniforms, merchandise, and equipment

• Ensure player and coach compliance with NCAA regulations; monitor student-athlete eligibility; maintain accurate records of student-athlete participation, academic progress, and compliance documentation

• Assist with organizing special events, fundraisers, and community outreach programs to enhance the student-athlete experience

• May supervise staff members, including hiring, development, and performance management

 

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

If filled as Athletic Programs Specialist - Advanced Professional, this position requires:
Bachelor's Degree
3+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None

If filled as Athletic Programs Specialist - Intermediate Professional, this position requires:
Bachelor's Degree
1+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None

 

 

BACKGROUND CHECKS/CLEARANCES

This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check. This position requires that you operate a motor vehicle as a part of your job duties. A valid driver’s license and successful completion of a motor vehicle records check will be required in addition to standard background checks.

 

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

 

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $38,300.00 - $61,000.00.

 

Salary Structure - Information on Penn State's salary structure

 

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

 

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Copyright Information

Hotlines