Program Compliance Coordinator

Description

The South Bay Workforce Investment Board, Inc. (SBWIB, Inc.) is seeking an energetic, experienced, self-motivated, and well-organized Program Compliance Coordinator to join our Procurement Department. The Program Compliance Coordinator will be responsible for handling various tasks, including, but not limited to, ensuring compliance relating to Workforce Innovation and Opportunity Act (WIOA), Special Project Grants, processing of RFP/RFQs, facility and operating leases, developing policy and procedures and support with fund development. This person will interact with a multi-level of managers and support personnel within the organization. Our ideal candidate can multi-task and work well under sensitive deadlines; has previous administration and/or workforce development experience in managing contracts, is familiar with legal regulations and terms of use, is able to demonstrate strong attention to detail while analyzing contracts with an eye toward reducing errors and ensuring compliance. Ultimately, the Program Compliance Coordinator will be responsible for supporting and fulfilling departmental responsibilities and assisting the unit with successfully meeting goals. This position is administrative in function.   

Essential Duties and Responsibilities:

Under the supervision of the Procurement / Program Compliance Manager, the duties of Program Compliance Coordinator include, but are not limited to, the following: 

• Assist in maintaining the tracking and progress of contracts/projects to ensure that performance objectives or delivery of services are met as contracted and that all deadlines and conditions described on contracts are met (e.g., payments and performance goals).
• Assist with conducting program monitoring of programs/grants, analyzes data, system controls, procedures and operational processes; ensures compliance with federal, state and local government requirements.
• Assist in developing and communicating plans of correction, including evidence of data compliance, regulatory standards, measures of success, and continued quality improvements.
• Maintain comprehensive project documentation, create and or develop plans, formats, narratives, and reports to present to grantors, boards, ad hoc committees, and/or management as necessary and upon request; and creating and maintaining local tracking and database systems.
• Assist with the preparation of project proposals, scope of work, timeframes, schedules, and budgets.
• Assist with program related research for development of grant proposals including labor market information, best practices, evidence-based practices, etc.
• Assist in preparing strategies and/or execute corrective action plans for nonconformance in a timely manner.
• Review and update ongoing and existing contracts log and insurance certificates.
• Perform administrative tasks and assist with contracting and procurement processes, including request for proposals, bid packages for distribution, and bid selections.
• Ensure responsive purchasing bids are solicited, price quotes are acquired and compared, issue purchases orders, monitor vendor performance and inventory control.
• Stay abreast of applicable laws, rules and regulation changes and ensure that all contracts, renewals, amendments and special requests or activities conform to guidelines as enforced by the Company and/or State and Federal governments.
• Assist in the preparation and coordination of meetings, trainings, and minutes.
• Provide other related support / duties as required.

Requirements

• **Bachelor’s Degree from an accredited college or university in Business, Public Policy, Social Sciences, or a related field; 
• **At least two (2) years of professional experience working in a similar capacity
• Prior experience interpreting law or policy highly preferred
• Excellent verbal and written communication skills, with the ability to convey ideas and information clearly and effectively.
• Self-motivated and able to work independently, take initiative, and stay focused on goals with minimal supervision.
• Proven ability to perform well under pressure and solve problems efficiently in fast-paced environments.
• High attention to detail, with a strong ability to identify errors, maintain accuracy, and ensure high-quality results.
• Strong time management and organizational skills, with the capacity to prioritize and execute tasks effectively.
• Exceptional interpersonal skills, with a demonstrated ability to collaborate positively with colleagues, partners, and individuals from diverse backgrounds.
• Advanced critical thinking and problem-solving abilities, with a talent for analyzing complex situations, identifying inefficiencies, and developing effective solutions.
• Solid understanding of general administrative procedures and office operations.
• Proficient in using computers and general office equipment, with experience in Microsoft Office Suite (Excel, Word, Outlook, OneDrive), video conferencing tools (Teams, Zoom), and other relevant software.
• Must be able to successfully pass background and reference clearances 
• Must be able to follow all safety protocols enforced by the Company and as listed under the below working conditions

**or any satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform the below duties. Education may be substituted by experience on a year-for-year basis

Working Conditions

• Employee may also be required to spend the majority of the day walking, standing, sitting at a desk, with some lifting and bending. 
• Must also be able to travel to other locations for trainings, conferences and/or meetings within or outside our local area and occasionally statewide in which such travel may last one (1) or more days - if/as necessary. Reliable transportation, a valid driver’s license and proof of insurance is a must. 
• Applying for this position connotes an understanding and acceptance of duty in light of potential exposure relating to COVID-19 as you will be required to interface with multiple team members. Performing duties of this position may require wearing protective equipment (e.g. mask, gloves, etc.,), and following protective measures enforced by the Company, City, County, State and/or Federal Authorities as it relates to current states of emergencies (e.g., pandemics) or the functions of this position. Note: Measures may change based on level of safety concerns.

Salary & Benefits

This is a full-time, non-exempt position (40 hours/week), generally with a starting pay rate of $28.01 - $36.48 per hour, commensurate with experience. SBWIB, Inc. offers a comprehensive employee benefits package, which includes:

• 75% insurance premium coverage for medical, dental, and vision plans for employee-only
• Sick and vacation time
• 14 Paid holidays
• 401k plan with a superb employer match %
• $15,000 Life Insurance policy paid for by the employer
• Voluntary supplemental benefits
• Eligibility for Public Service Loan Forgiveness (PSLF)

Employees are eligible to enroll in the company's health benefits package on the first of the month after completing 60 days of employment.

This job description aims to provide essential information about the position's scope and is not exhaustive regarding experience, skills, efforts, duties, responsibilities, or working conditions associated with the role. Management retains the sole right to add, modify, or exclude any essential or non-essential requirement at any time, with or without prior notice. Completion of any job requirement by the employee does not create a contract of employment of any kind.