Job details

Purchasing Virtual Assistant

We are looking for a highly organized and detail-oriented Purchasing Virtual Assistant to join our team. The Purchasing Virtual Assistant will support the purchasing department in obtaining goods and services required for the company’s
operations, ensuring timely and cost-effective purchases. This role requires strong attention to detail, excellent communication skills, and the ability to handle multiple tasks simultaneously.

Key Responsibilities:

Assist in sourcing, negotiating, and purchasing goods and services required for operations.
Research and evaluate potential suppliers, ensuring they meet quality standards and cost requirements.
Maintain and update records of purchase orders, invoices, and contracts.
Track inventory levels and coordinate restocking of products or materials as needed.
Assist in preparing purchase orders and issuing them to suppliers.
Monitor supplier performance, ensuring timely deliveries and compliance with agreements.
Process and resolve discrepancies related to invoices, purchase orders, and delivery issues.
Liaise with internal departments to understand purchasing needs and requirements.
Maintain accurate records of purchases and pricing for budget tracking and reporting purposes.
Collaborate with the finance department to ensure proper handling of payments and invoices.
Support the purchasing team with administrative tasks such as filing, documentation, and data entry.
Stay updated on industry trends, pricing, and supply chain issues.

Required Skills:

Proven experience in purchasing, procurement, or a related field is a plus.
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Ability to analyze data and make informed purchasing decisions.
Proficiency with Microsoft Office Suite (Excel, Word) and other office software.
Basic knowledge of purchasing software or ERP systems (e.g., SAP, Oracle) is a plus.
Attention to detail and accuracy in handling data and processing orders.
Strong negotiation skills and ability to build relationships with suppliers.
Ability to work well under pressure and meet deadlines.
Team player with a positive attitude.

Preferred Qualifications:

Bachelor’s degree in Business Administration, Supply Chain Management, or related field.
Experience in the relevant industry (manufacturing).
Familiarity with budgeting and cost control practices.

Job Type:

Contractor
Remote

Compensation:

$1300-1500 a month depending on hitting goals

Average salary estimate

$16800 / YEARLY (est.)

min

max

$15600K

$18000K

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What You Should Know About Purchasing Virtual Assistant, Talent Cottage

Are you a detail-oriented individual with a knack for organization? We’re thrilled to announce an exciting opportunity to join our team as a Purchasing Virtual Assistant! In this remote role, you'll be the backbone of our purchasing department, assisting in the procurement of essential goods and services that keep our operations running smoothly. Your day-to-day activities will include sourcing potential suppliers, negotiating the best deals, and managing purchase orders with keen attention to detail. Not only will you evaluate supplier performance and track inventory levels, but you'll also collaborate with internal departments to understand their purchasing needs, ensuring everything flows seamlessly. With a compensation range of $1300 to $1500 a month based on achieving goals, this contractor role offers flexibility and the chance to make a real impact within our company. Additionally, you'll support the finance team with accurate record keeping, ensuring our budgeting aligns with our purchasing decisions. Whether you're processing invoices or resolving discrepancies, your expert organization skills will shine in this position. If you have a background in procurement, a degree in Business Administration or Supply Chain Management, and a passion for negotiation, we would love to hear from you!

Frequently Asked Questions (FAQs) for Purchasing Virtual Assistant Role at Talent Cottage

What are the main responsibilities of a Purchasing Virtual Assistant at this company?

As a Purchasing Virtual Assistant, your day-to-day responsibilities will include sourcing and negotiating products and services, maintaining purchase orders and contracts, tracking inventory, and liaising with different departments to understand their purchasing needs. You'll also be involved in monitoring supplier performance and ensuring compliance with agreements, all while keeping detailed records for budget tracking.