Senior Admissions Coordinator Medical Education

Job Description:

Senior Admissions Coordinator for Medical Education

Department: Admission/Enrollment Services

Reports to:  ADoA, DoA, SDoA, and/or an EAD

Position Location: Chicago Campus

FLSA: Exempt

Full-Time, Staff

Position Summary:

The Senior Admissions Coordinator for Medical Education provides essential administrative and operational support to the Senior Director of Admissions and the admissions team in advancing the enrollment goals for the Illinois College of Osteopathic Medicine (Illinois COM) at The Chicago School. This role demands a high level of task orientation and attention to detail, ensuring that all processes run smoothly and efficiently. Key responsibilities include maintaining applicant records, coordinating campus tours and new student events, assisting with interview days, and managing admissions materials and data. The role also supports recruitment event logistics for senior staff and ensures compliance with AACOMAS and FERPA standards. This position is vital to delivering a professional and organized admissions experience.

Admissions Representatives who are assigned to a specific campus as their primary location will have responsibilities on campus and their presence will be required at that campus location.

The ability to work evenings and weekends is required, as is occasional domestic travel.

Principal Duties:

• Provide administrative and operational support to the Senior Director of Admissions and Admissions team members in carrying out admissions initiatives specific to the Doctor of Osteopathic Medicine (DO) Program
• Assist in maintaining accurate applicant records and documentation, ensuring compliance with AACOMAS and institutional policies.
• Plan and support on-campus events such as campus tours and new student event days, including logistics, scheduling, and coordination with faculty, staff, and student ambassadors.
• Track and report on admissions event feedback to inform future planning and continuous improvement.
• Support applicant interview days through preparation of materials, communication with interviewers, and day-of logistics.
• Assist senior admissions team members with scheduling and booking their external recruitment events (e.g. college fairs, info sessions), but will not be the primary representative at these events.
• Help manage inventory and ordering of admissions-related materials, supplies, and branded collateral.
• Manage the Salesforce database effectively, ensuring accurate documentation, inquiry tracking, and strategic follow-ups.
• Maintain organized and confidential student information, following FERPA regulations
• Perform other duties as assigned.

Minimum Qualifications:

• A bachelor's degree from an accredited college or university with 2 or more years of experience working in admissions or student services
• Exhibited strong public speaking and interpersonal skills, with the confidence and professionalism to engage effectively with medical school applicants, as well as D.O., M.D., and Ph.D. faculty.
• Demonstrated ability to work effectively and collaboratively in a team environment, contributing to shared goals and fostering positive working relationships.
• A strong internal drive to excel, taking initiative, and pushing oneself to achieve the highest level of performance.
• Computer skills including experience using customer relationship management systems and the ability to learn new systems quickly.

Preferred Qualifications:

• Previous experience working at an Osteopathic or Allopathic Medical School is preferred.

Compensation & Benefits

This opportunity is budgeted at $$50,000-$55,000 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.

https://www.thechicagoschool.edu/career-opportunities/

The Chicago School is an Equal Opportunity Employer.

Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.