Staff Accountant (Grant Administration)

Texas Health Action (THA) is a community-informed non-profit organization dedicated to providing access to culturally affirming, quality health services in a safe and supportive environment, with expertise in serving LGBTQIA+ people and those impacted by HIV. Kind Clinic proudly serves Texas with four vibrant locations: two in Austin, one in San Antonio, and another in Dallas plus virtual care services available to all residents across Texas. Bolstered by Waterloo Counseling Center and a passionate team of over 250 dedicated employees and volunteers, THA is at the forefront of promoting healthcare equity and accessibility throughout the state. Read more about THA here: http://texashealthaction.org.

THA is seeking a detail-oriented Staff Accountant to join our Accounting team. This role will focus on supporting the financial administration of grants, maintaining accurate records, assisting with month-end close activities, and providing backup for other accounting team staff. The ideal candidate is a proactive professional who thrives in a collaborative and mission-driven environment. This is a part-time position, requiring approximately 15-20 hours per week. Potential for transition to full-time within 12 to 18 months. Position is hybrid/remote; flexible scheduling options available. 

Essential Duties

Grant Budget and Expenditure Management: 

• Track grant budgets, monitor expenditures, and ensure compliance with funding requirements.
• Review transaction coding and submit reclassifications as necessary 
• Notify management of potential over- or under-spending risks. 
• Calculate and apply indirect cost allocations to grants in alignment with approved cost rates. 

Grant Reporting and Documentation:

• Prepare and submit financial reports and reimbursement requests to grantors. 
• Reconcile grant revenues and expenses to the general ledger. 
• Maintain accurate and organized grant-related records and documentation for audits and reviews. 

Compliance and Audit Support:

• Ensure expenses charged to grants meet allowable cost guidelines. 
• Assist in gathering and preparing documentation for internal and external audits. 

Month-End Close Support:

• Reconcile grant revenues and expenses to the general ledger. 
• Assist with other account reconciliations, research variances and make necessary corrections. 
• Contribute to financial statement preparation by providing accurate and timely data. 
• Assist in analyzing financial data and preparing reports for management review.  
• Process Improvements: Identify opportunities to streamline grant reporting, compliance processes, and month-end close activities. 

Compensation

Based on job duties and requirements, this position has an hourly range of $28.00 - $34.00 per hour. Initial placement will be based on hired candidate's qualifications and relevant experience. This is a part-time position, requiring approximately 15-20 hours per week. Potential for transition to full-time within 12 to 18 months. Position is hybrid/remote; flexible scheduling options available.

Applicant Information

• Submitting official transcripts, diplomas, certifications and licenses may be required prior to final offer. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
• Information regarding employment history as it relates to the qualifications of the position may be needed for employment verification.
• The applicant selected for employment is subject to a pre-employment background check. A history of conviction may not automatically disqualify an applicant. Applicants with a history of conviction may be considered on a case-by-case basis, after individualized assessment of factors including the nature of the conviction, the job duties and responsibilities, the length of time since the conviction, and evidence of mitigation or rehabilitation. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

EEO Statement: Texas Health Action is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Education and/or Licensure – Bachelor’s degree in Accounting, Finance, or related field (preferred) or equivalent experience. 

Experience:

• Minimum 2 years of experience in accounting or financial management, with an emphasis on grant administration preferred. 
• Familiarity with government grant compliance and reporting requirements is a strong plus. 

Technical Skills: 

• Proficiency in accounting software and Microsoft .Excel. Experience with Sage Intacct preferred. 
• Strong attention to detail, with excellent organizational and analytical skills.