Fast Facts

The University of Kansas is seeking an Executive Associate for Information Technology to provide high-level administrative support for the Vice Chancellor & CIO, ensuring effective operations within KU IT.

Responsibilities: Key responsibilities include managing the Vice Chancellor's scheduling, coordinating communications, overseeing office operations, and acting as a liaison with other senior leaders.

Skills: Requires strong problem-solving abilities, organizational skills, discretion in handling sensitive information, and excellent written communication skills.

Qualifications: Preferred qualifications include familiarity with KU's administrative policies and previous experience in higher education.

Location: This position is located at the University of Kansas in Lawrence, Kansas, USA.

Compensation: $62187 - $67187 / Annually

Position Overview

The Executive Associate for Information Technology plays a critical role in KU IT, managing the daily coordination for the Vice Chancellor of Information Technology & CIO and providing high-level administrative support to the executive team. This individual is responsible for overseeing the Vice Chancellor & CIO's scheduling and calendar management and assisting the CIO's direct reports with various support needs.

The Executive Associate collaborates closely with other campus offices, including the Chancellor's Office, Chief Operating Officer's Office, General Counsel, Provost's Office, Chief Financial Officer's Office, Office of Audit, Risk & Compliance, Deans, and KU affiliates, to ensure smooth operations and alignment across the university. Acting as a liaison, the Executive Associate represents the Vice Chancellor & CIO in communications with other senior leaders on campus.

This position requires strong problem-solving abilities, high discretion, and sound judgment in prioritizing and managing requests, scheduling, and communications on behalf of the Vice Chancellor & CIO and the executive team.

Job Description

• 70% - Executive and Administrative SupportProvide comprehensive administrative support for the Vice Chancellor & CIO, including managing travel, scheduling, special projects, and meeting preparation.
• Serve as the primary point of contact for the Vice Chancellor & CIO, coordinating communications and managing incoming requests.
• Support various committees, including the Faculty/Staff Advisory Board, Student Advisory Board, Executive Leadership, and All Staff/Hands task forces, ensuring efficient meeting management and record-keeping.
• Monitor and maintain the Vice Chancellor & CIO's inbox, responding to inquiries and routing communications as appropriate.
• Organize special events and retreats, handling logistics such as room reservations, technology setup, and catering arrangements.
• Manage and update listservs, groups, and conference room schedules to support seamless internal communication.
• 25% - Office ManagementAct as the main contact for all communications directed to the Vice Chancellor & CIO's office, including phone and email inquiries.
• Ensure office compliance with KU and Kansas Board of Regents (KBOR) policies and procedures.
• Work with the Shared Service Center and other university offices to coordinate supply orders, equipment purchases, and travel arrangements.
• Supervise one full-time staff member overseeing daily tasks and providing guidance.
• 5% - Other Duties as AssignedPerform additional duties to support the Vice Chancellor & CIO and KU IT as necessary.

Required Qualifications

1. Associate or Bachelor's degree in a relevant field, such as business, communications, or management, and seven (7) years of office experience OR a high school diploma/GED and ten (10) years of office experience.
2. Two (2) years of experience providing executive-level support, as evidenced in application materials.
3. Experience working independently, managing multiple tasks, and prioritizing effectively to meet goals and deadlines, as evidenced by application materials.
4. Strong written communication skills, as demonstrated in application materials.
5. Experience handling sensitive and confidential information, with a high degree of discretion, as evidenced by application materials.
6. Demonstrated organizational skills and attention to detail from prior work experience, as evidenced by application materials.

Preferred Qualifications

1. Familiarity with KU and State of Kansas administrative and business policies and procedures as evidenced by application materials.
2. Previous experience working in higher education as evidenced by application materials.
3. Flexibility and strong interpersonal skills, with experience working effectively both independently and as part of a team in a dynamic environment as evidenced by
4. application materials.
5. Excellent command of English, including spelling, punctuation, and proofreading, as demonstrated in application materials.

Contact Information to Applicants

Vickye Kozlowski

vickye@ku.edu

(785) 864-0493

Additional Candidate Instruction

In addition to the online application, the following documents are required to be considered for this position:

• Cover letter describing how you meet the required and preferred qualifications.
• Resume.
• List of three (3) professional references.

Only complete applications will be considered.

Application review begins Friday, March 28, 2025 and will continue until a qualified pool of applicants are identified.

Advertised Salary Range

$62,187 - $67,187 commensurate with experience

Application Review Begins

28-Mar-2025

Anticipated Start Date

14-Apr-2025

Primary Campus

University of Kansas Lawrence Campus

FTE

1.0

Reg/Temp

Regular

FLSA Status

Nonexempt

Employee Class

U-Unclassified Professional Staff

Work Location Assignment

On-Site

Disclaimer

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.