Assistant Director Admissions, Advanced Scholars

Department

ESA International Admissions

About the Department

The Office of College Admissions has a staff of over 40 people. They manage marketing to and recruitment of prospective students as well as the admissions process. The Office of College Admissions is a forward-facing department often providing the first impression of UChicago to visitors in-person and virtually as well as telephonically and via email engagement. Of its several schools and departments, The College is the single-largest entity and this office is responsible for bringing to campus a class of students with a diverse set of backgrounds who are prepared to take on rigorous academics while engaging with the University, surrounding neighborhood, and city of Chicago. For more information please visit our website at http://www.collegeadmissions.uchicago.edu.

Job Summary

Admissions Staff members are expected to work well both individually, and in teams, to problem-solve, manage projects, and act as a positive representative of the University of Chicago. All Admissions staff members act as a first line of engagement for prospective students and manage general recruitment and application review responsibilities in addition to managing other projects within various teams. The ideal candidate for this position will draw on knowledge of the admissions process to support admissions to UChicago Master’s programs. This will include the University’s 4+1 dual degree programs and Advanced Scholars, a nationwide early master’s admissions program for college juniors.

Responsibilities

• Collaborates with internal and external stakeholders involved in recruitment for UChicago Master’s programs to meet target enrollment goals.
• Travels to recruit applicants, including school visits, attending fairs, and hosting presentations. Territory travel may last 4-6 weeks over the course of a year.
• Participates in virtual and on-campus events for prospective students as well as deliver information sessions and specialized presentations on and off campus.
• Supports application review, including external applications to UChicago Master’s programs through the Advanced Scholars program.
• Collaborates with campus partners and ESA staff to create promotional materials for external students interested in UChicago master’s programs.
• Oversees recruitment programming such as campus fly-ins and targeted admissions events for UChicago master’s programs.
• Supports coordination across various teams in the department, division, and University.
• Uses the Slate software system to ensure students can easily apply to graduate programs across the University and support the gathering and dissemination of real-time admissions data.
• Responds to inquiries via phone and e-mail providing a positive experience for all who interact with department.
• Travels and recruits in an assigned geography, assisting with planning and delivering public presentations, special events, and other recruitment activities.
• Maintains relationships with all individuals involved in the recruitment process, including routinely counseling students and parents regarding the admission process.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree or higher.

Experience:

• Background working with college-aged students and/or new recent college graduates strongly preferred.

Certifications:

• Valid United States driver’s license.

Technical Skills or Knowledge:

• Microsoft Excel and PowerPoint.
• Proficient in Slate admissions software.
• Proficient at utilizing Zoom, Microsoft Teams, or other digital platform for meetings and events.

Preferred Competencies

• Deep commitment to customer service, strong interpersonal skills and a high level of professionalism when interacting with internal and external clients.
• Support students, staff, and other constituents.
• Multitask, meet deadlines, and work successfully and positively in a fast-paced environment.
• Expertise in program development, or a related area.
• Demonstrated success in maintaining collaborative relationships with diverse constituencies.
• Excellent verbal and written communications skills; strong interpersonal, quantitative, and networking skills.
• Developing and delivering presentations, and communicate to large groups as well as one-on-one with students, senior management, faculty, and alumni.
• Develops strong relationships with a wide variety of constituents, including employers and external partners like alumni and parents, students, faculty, staff, and senior leadership.
• Outcomes-driven and action-oriented attitude, prioritize work and meet deadlines.
• Problem-solving and reasoning, critical thinking and decision-making skills.
• Exemplary organizational skills and attention to detail.
• Handle sensitive matters with tact and discretion, and maintain confidentiality.

Working Conditions

• Weekend and evening availability is expected throughout the year for some aspects of the position including application review, travel, and admissions events.

Application Documents

• Resume/CV (required)
• Cover Letter (required)
• Professional References Contact Information (3)(required)

Job Family

Student Affairs & Services

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$70,000.00 - $93,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.