Clinical Research Coordinator

Job Posting Title:

Clinical Research Coordinator

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Hiring Department:

Department of Surgery and Perioperative Care

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Jan 31, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Department of Surgery and Perioperative Care at the Dell Medical School is looking for a Clinical Research Program Coordinator.

This is a grant funded position with an end date of 01/31/2026, renewable based upon availability of funding, work performance, and progress toward re search goals.

Work will take place in an office setting in the Health Discovery Building (HDB); some work will take place in clinical areas of the Health Transformation Building (HTB) and/or Dell Seton Medical Center at UT (DSMC-UT). Finalist is required to complete Ascension Seton Research Affiliate application and UT Health Work life Screening process, part of this involves proof of and/or completion of immunizations for our affiliates approval. Applicant must be authorized to work in the United States, without employer sponsorship, on a full-time basis for any employer.
 

Responsibilities:

Study Coordination

• Manages the day-to-day activities of clinical trials under the guidance of principal investigators from the Department of Surgery and Perioperative.

• Ensures compliance with study protocols and regulatory requirements.

• Coordinates participant recruitment, screening, and enrollment.

• Maintains accurate and timely documentation of study activities.

• Ensure timely completion of data and resolution of queries in the electronic Data Capture (eDC) system

• Maintains study supplies, investigational devices, drugs, binders, and gift cards as per protocol

• Schedules and attends weekly research meetings

• Manages logistics for industry-sponsored projects in clinic and hospital settings

Data Management

• Collects, enters, and verifies clinical trial data.

• Ensures data integrity and accuracy.

• Prepares data reports for review by the PI and sponsors.

• Manages electronic data capture systems.

Regulatory Compliance

• Prepares and submits regulatory documents to IRBs and other regulatory bodies.

• Ensure ethical approval for studies is maintained, from initial approval through amendments, annual renewals, and terminations.

• Ensures adherence to Good Clinical Practice (GCP) guidelines.

• Maintains regulatory binders and essential documents.

• Coordinates audits and inspections.

• Adhere to data security and privacy practice.

Participant Interaction

• Informs and consents study participants

• Schedules and conduct study visits.

• Ensure completion of standardized questionnaires and study-related procedures as per protocol

• Monitors participant safety and well-being.

• Provides education and support to participants.

• Manage the distribution of participant compensation in accordance with established protocols.

Collaboration and Communication

• Communicates study progress and issues to the study PI, study manager and research team.

• Liaises with sponsors, monitors, and other external stakeholders.

• Participates in team meetings and training sessions.

• Facilitates effective teamwork and collaboration.

Marginal or Periodic Functions:

• Assists with grant writing and funding applications.

• Participates in the development of study protocols and procedures.

• Attend professional development workshops and conferences.

• Provides mentorship and training to junior research staff.

• Adheres to internal controls and reporting structure.

• Performs related duties as required.

KNOWLEDGE/SKILLS/ABILITIES

• Ensures accuracy in data collection and documentation.

• Identifies and corrects errors promptly.

• Maintains meticulous records.

• Clearly conveys information to participants and team members.

• Facilitates effective collaboration.

• Provides clear and concise reports.

• Manages multiple tasks and priorities efficiently.

• Maintains organized study files and documentation.

• Ensures timely completion of study activities.

• Identifies and resolves issues that arise during studies.

• Develop solutions to improve study processes.

• Thinks critically and analytically.

• Utilizes electronic data capture systems effectively.

• Understands medical terminology and clinical research methods.

• Adapts to new technologies and software.

• Capable of clearly and professionally communicating with peers, patients, and their families both in person and over the phone.  Skilled in handling sensitive and confidential information with discretion in various delicate, formal, or urgent situations.

• Proven ability to utilize excellent written and verbal communication skills.

• Consistently maintains regular, reliable, and punctual attendance.

• Demonstrates the ability to quickly learn and apply new information, and to remain flexible in dynamic situations.

Required Qualifications

Bachelor's degree in a health-related field. Minimum of 3 years of related experience including 2 years in clinical research. Securing site-specific clinical privileges from external partners, including immunizations, is mandatory. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master’s degree in clinical research, Public Health, or a related field. Minimum of 3 years of experience in clinical research coordination. Certification as a Clinical Research Coordinator (CCRC) or equivalent.

Salary Range
$48,000+ depending on qualifications

Working Conditions

​May work around standard office conditions. Repetitive use of a keyboard at a workstation.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.