Virtual Assistant Property Manager

Zipdev is looking for a talented Virtual Assistant to join our remote team and collaborate with a US-based client. You will be part of a real estate investment company focused on the acquisition and management of multifamily buildings and apartment communities in select US markets, specifically in cities that present opportunities in terms of favorable demographics, strong job growth, and a diverse economy.

As a Virtual Assistant, you will be responsible for handling marketing and administrative tasks, providing essential support to our client's team, and contributing to the overall efficiency and success. You will play a crucial role in supporting our daily operations and marketing initiatives. You will work remotely, collaborating with a team of professionals to ensure that tasks are completed efficiently and effectively.

Responsibilities

• Drafting leases and relevant documents from templates
• Calculating rent rates using excel models
• Verifying we have secured all lease required documents
• Processing and coordinating tenant move-ins and move-outs
• Reviewing monthly property management reports and providing feedback to management.
• Assisting with Accounts Receivable
• Saving, organizing, and proper labeling of files within Dropbox
• Updating contacts in Hubspot
• Data entry
• Assisting accounting with filing
• Marketing executive suites, fielding inquiries, vetting prospects, coordinating showings with internal staff, drafting license agreements, and assisting in the move-in process including submittals to accounting.
• File Termination of NOC’s
• Conduct Financial Reviews on Prospective Tenant’s
• Managing the administrative side of the move out process including all steps within our smartsheet process.
• Updated Hubspot contacts
• Setup new tenant folders
• Managing reports such as Leases in Process, Vacancy & Opportunity Cost
• Administering projects or field work where no PM is available (Seattle demo)
• Accounting submittals, e.g., leases, renewals, move outs, invoices, etc.
• Calendar Management, scheduling meetings, etc.

• 2+ years of experience as a Virtual Assistant or in a similar assistant role.
• Proficient in using productivity tools such as project management software, Microsoft Office Suite, and cloud-based applications.
• Understanding of commercial real estate.
• Experience using and implementing CRM such as HubSpot, Salesforce, MailChimp, etc.
• Proficiency in social media and Linkedin Sales Navigator.
• Excellent organizational and time management skills to handle multiple priorities effectively.
• Strong communication skills, both written and verbal, with the ability to communicate clearly and professionally.
• Detail-oriented mindset with a focus on accuracy and quality in all tasks.
• Ability to work independently, take initiative, and solve problems proactively.
• Familiarity with remote work environments and the ability to collaborate effectively with remote teams.
• Experience in Yardi is a plus.

Our Recruitment Process

• Video Interview
• 20-minute take-home skills test
• 30-minute Call with the Recruiter (project, benefits, etc.)
• Interviews directly with the client (depending on the project the # of interviews may vary, this may include an assessment)
• Final Offer

• Work Remote Monday - Friday, 40 hours a week (no weekends)
• Vacation: 10 business days a year
• Holidays: 5 National Holidays a year
• Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Years Eve, New Years Day, Zipdev Day)
• Parental Leave
• Health Care Reimbursement
• Active Lifestyle Reimbursement
• Quarterly Home Office Reimbursement
• Payroll Deduction Purchase Plans
• Longevity Bonus
• Continuous Learning Bonus
• Access to Training and Professional Development Platforms
• Did we mention it's REMOTE?!!