Specialist, Distribution Center Inventory - job 1 of 2

As a Specialist, Distribution Center Inventory at AbbVie, your main responsibilities will involve maintaining inventory accuracy, conducting cycle counts, and coordinating with finance audits. You'll also investigate inventory discrepancies, segregate outdated or damaged stock, and manage the ordering of PPE supplies. Your role is vital in ensuring efficient product movement and compliance with quality standards.

To qualify for the Specialist, Distribution Center Inventory role at AbbVie, you need at least a high school diploma or GED, along with the ability to understand and enter information in SAP inventory records. Additionally, basic math skills for reconciliations and physical capability to lift up to 70 lbs. are essential, along with the ability to operate materials handling equipment.

AbbVie ensures inventory accuracy through diligent cycle counts and investigations of inventory errors. The Specialist, Distribution Center Inventory will use various tools, including SAP transactions and handheld devices, to verify and reconcile inventory data regularly, maintaining a high standard of accuracy in our distribution processes.

The work environment for a Specialist, Distribution Center Inventory at AbbVie is dynamic and team-oriented. You will be operating within a distribution center, handling various inventory types, and collaborating with different departments to ensure operational efficiency while upholding quality and safety standards.

AbbVie offers a comprehensive benefits package for the Specialist, Distribution Center Inventory role that includes paid time off, medical/dental/vision insurance, a 401(k) plan, and eligibility for short-term incentive programs. We prioritize our employees' well-being and personal growth within our innovative healthcare environment.

When answering this question, highlight your familiarity with specific inventory management systems like SAP. Discuss how you've utilized these systems to maintain inventory records, perform reconciliations, or resolve discrepancies, showcasing your technical skills and attention to detail.

To ensure accuracy in inventory counts, I follow a systematic approach which includes preparing for cycle counts, double-checking data entry, and conducting audits. I also proactively investigate any discrepancies and ensure compliance with quality standards, which helps in maintaining precise inventory levels.

In your response, provide a specific example of a time you noticed an inventory discrepancy. Detail the steps you took to investigate and resolve the issue, emphasizing your analytical skills and ability to communicate effectively with team members. Highlight any measures you implemented to prevent future discrepancies.

Discuss your knowledge of safety procedures specific to warehouse operations, such as proper handling of materials, use of PPE, and emergency protocols. You might also mention how you promote a culture of safety among your team and ensure compliance with safety regulations to minimize risks.

Explain the steps you take to segregate and document damaged or rejected inventory according to quality procedures. Discuss how you communicate with relevant stakeholders, including quality assurance personnel, to ensure compliance and proper disposal or returns are completed.

Share specific methods or best practices you've implemented in past roles to optimize inventory processes, such as leveraging technology for tracking, streamlining communication across departments, or conducting regular training sessions for team members to enhance efficiency.

In a fast-paced inventory environment, I prioritize tasks based on urgency and impact on operations. I assess pending orders or critical discrepancies and ensure my tasks align with overall operational goals. Adaptability and effective time management are crucial in balancing multiple responsibilities.

Discuss your experience with cycle counting procedures, including how regularly you conducted these counts, your methodologies for accuracy, and any tools you utilized. Highlight your attention to detail and how you’ve successfully maintained inventory accuracy through these procedures.

Emphasize the importance of communication in inventory management, detailing how you communicate with various stakeholders such as finance, quality assurance, and warehouse personnel. Discuss examples of how clear communication has improved processes or resolved issues in inventory management.

Explain your approach to dealing with last-minute changes, which includes maintaining flexibility and quickly assessing the impact on operations. Mention strategies you use, like prioritizing urgent requests while ensuring minimal disruption to ongoing processes.