Document Controller - Dubai

As a Document Controller at AECOM in Dubai, your primary responsibilities will include maintaining and overseeing the document control system, managing technical documents, and preparing monthly document control reports. You'll track and issue documents according to their status, manage incoming and outgoing correspondence, and ensure compliance with various regulations. This role is instrumental in supporting program-wide administrative and operational activities, essential for project success.

While a degree is preferred, it's not mandatory for the Document Controller position at AECOM in Dubai. Candidates with at least 6 years of relevant experience, ideally in construction or design consulting environments, are encouraged to apply. Familiarity with ACONEX software will be an added advantage, helping you excel in managing document flows efficiently within our projects.

To succeed as a Document Controller at AECOM in Dubai, it's crucial to possess strong organizational and attention-to-detail skills. Being proactive in tracking the latest document and drawing revisions, coupled with excellent communication capabilities, will set you apart. Embracing the collaborative environment at AECOM and effectively using tools like the Document Archive will enhance your performance and contribute to our mission.

As a Document Controller at AECOM, you will handle a diverse range of technical documents, including specifications, drawings, field revision instructions, and vendor documents. You'll ensure that all documents are accurately maintained, and you'll be responsible for preparing critical document registers, tracking changes, and issuing documents to various parties involved in our projects.

AECOM promotes a flexible and inclusive work culture for Document Controllers in Dubai, valuing every team member's contributions. You'll have opportunities for hybrid work options, enabling you to perform at your best in a supportive and dynamic environment. The company fosters a culture of equity and collaboration, ensuring that everyone can bring their unique talents and backgrounds to help us deliver transformational outcomes.

In your answer, highlight specific instances where you've managed document control systems, detailing the types of documents you worked with and how you ensured accuracy and compliance. Mention any tools or software you used, like ACONEX, and stress your attention to detail and organizational skills.

Discuss your approach to prioritizing tasks, emphasizing methods like creating a daily or weekly plan, utilizing software tools to track deadlines, and setting priorities based on project requirements. This showcases your organizational skills and ability to maintain order in a dynamic environment.

Explain the procedures you follow to ensure compliance, such as regularly reviewing applicable laws and regulations, maintaining thorough records, and conducting audits to identify potential areas for improvement. This demonstrates your understanding of the importance of compliance in the document control role.

Share a specific instance where you encountered a challenge, such as missing documents or discrepancies. Detail how you resolved the issue, including steps taken to communicate with team members, update records, and prevent recurrence. This reflects your problem-solving skills and proactive attitude.

Discuss your methods for tracking document revisions, including maintaining a revision history log, using software tools, and establishing a clear naming convention. Highlight your attention to detail and how these practices improve overall document management efficiency.

List the specific software tools you've used for document control, such as ACONEX, SharePoint, or other industry-specific platforms. If possible, provide examples of how you've leveraged these tools to enhance document management processes.

Explain your approach to managing conflicting priorities, such as communication with stakeholders to understand their needs and developing a strategy to balance these demands. Your ability to work collaboratively while ensuring that all teams' needs are met will demonstrate your strong teamwork skills.

Discuss your past responsibilities in preparing reports, such as monthly document control reports or registers. Elaborate on the key metrics you included and how you utilized these reports to track progress and communicate with stakeholders.

If applicable, mention any experience you've had training team members or new hires in document control processes. Highlight your ability to convey complex information clearly, which demonstrates your leadership and mentorship skills.

Share your enthusiasm for AECOM's mission and values, emphasizing your desire to contribute to impactful projects and work within a globally recognized firm. Align your professional goals with AECOM's commitment to creating a better world, showing genuine interest and cultural fit.