Project Coordinator - job 1 of 2

As a Project Coordinator at Alo, your primary responsibilities include ensuring timely project workflow through all phases of marketing and creative initiatives. You'll manage project requests in the Asana system, communicate deadlines, and coordinate with cross-functional teams to align on creative needs. Your role will also encompass tracking the bandwidth of the creative team, anticipating potential roadblocks, and ensuring the accuracy of final marketing materials before delivery.

To qualify for the Project Coordinator role at Alo, you should possess a Bachelor’s degree in Marketing, Communications, or a related field, alongside 1-2 years of experience in project coordination or traffic management. Knowledge of graphic design timelines and digital processes is essential, as is the ability to manage multiple tasks under tight deadlines. Proficiency in project management tools like Asana and software like MS Office is preferred.

A successful Project Coordinator at Alo is not only detail-oriented and organized but also proactive and self-motivated. They thrive in a fast-paced environment and are adept at prioritizing tasks, anticipating changes, and communicating effectively with internal teams. The ability to collaborate and constructively work with a team is crucial, as is having a sense of urgency and follow-up skills.

In the Project Coordinator position at Alo, you will primarily use Asana as your project management tool. Familiarity with other tools like Figma and MS Office is also beneficial. These tools help streamline project requests, manage workflows, and facilitate team collaboration, ensuring that all marketing materials are delivered efficiently and effectively.

Alo is committed to supporting the growth of its Project Coordinators through a comprehensive total rewards package that includes performance bonuses, long-term incentives, a generous PTO policy, and ongoing development opportunities. By fostering a culture of collaboration and mindfulness, Alo ensures that employees have the tools and support necessary to excel and grow in their careers.

When prioritizing tasks, it's important to consider project deadlines, resource availability, and the overall impact on business goals. Using tools like Asana, I would assess the priorities based on urgency and importance, collaborating closely with the team to ensure everyone is aligned on what needs to be tackled first.

In previous roles, I often faced tight deadlines. One specific instance involved a marketing campaign that required swift execution. By clearly communicating timelines with my team, breaking the project into smaller tasks, and conducting frequent check-ins, I was able to successfully deliver the project on time without sacrificing quality.

To manage multiple projects simultaneously, I rely on effective time management strategies, including breaking tasks into smaller, manageable steps and using project management tools to keep track of progress. Regularly updating the team and stakeholders keeps everyone in the loop and can help redistribute workload as necessary.

Effective communication with cross-functional teams involves clarity and regular updates. I ensure that I maintain open lines of communication, using tools like Asana for tracking progress. Regular meetings help clarify needs and expectations, and I make it a priority to address any concerns or questions promptly.

I have hands-on experience using Asana to manage tasks, timelines, and deliverables. I am comfortable creating project workflows, assigning tasks, and monitoring progress to ensure that we are meeting deadlines. Additionally, I have utilized tools like Figma for collaborative design projects, enhancing team productivity.

Ensuring accuracy in final deliverables comes down to thorough review processes. I always double-check each component of the project, from graphics to copy, confirming that they align with the initial project brief. Regular feedback loops with the creative team are essential in catching any discrepancies early on.

One of the most challenging aspects of being a Project Coordinator can be managing unexpected changes and tight deadlines. I mitigate this by remaining adaptable, keeping a positive outlook, and developing contingency plans to handle potential roadblocks effectively.

I have actively participated in and facilitated creative review processes in my previous roles. This involves scheduling review meetings, guiding constructive feedback sessions, and ensuring that revisions are tracked and implemented effectively to align with project objectives.

Teamwork is crucial to successful project management. I believe that building strong relationships among team members fosters collaboration and encourages creative solutions. I make it a priority to create an inclusive environment where everyone feels comfortable sharing ideas and feedback.

I am drawn to Alo's mission of promoting mindful movement and its impact on communities. Combining my passion for project management with my appreciation for wellness and creativity makes the Project Coordinator position a perfect fit for me. I am excited about the opportunity to contribute to a brand that values both excellence and mindfulness.