Administrative Coordinator

The Administrative Coordinator at BILH supports Nursing Directors and senior leadership by providing comprehensive administrative assistance. Responsibilities include welcoming guests, managing calendars, organizing meetings, assisting in planning events, and preparing documents. You'll be integral to resolving issues and ensuring smooth communications within the hospital, all while operating in a fast-paced and diverse environment.

To apply for the Administrative Coordinator position at BILH, you need a high school diploma or GED, with an associate's degree being preferred. Candidates should have 3-5 years of related work experience and advanced skills in Microsoft applications such as Outlook, Word, Excel, and PowerPoint, which are essential for preparing documents and managing information.

A typical day for an Administrative Coordinator at BILH involves a mix of administrative tasks, such as answering telephones, scheduling appointments, and providing support for meetings and events. You’ll also engage with a diverse range of individuals, ensuring that the needs of patients, staff, and visitors are met efficiently. Each day is unique, filled with opportunities to contribute positively to the hospital's environment.

Working as an Administrative Coordinator at BILH, you can expect a fast-paced, collaborative environment where teamwork is key. You'll interact with a wide range of professionals and clients, helping to foster a supportive atmosphere for both patients and staff. The culture emphasizes care, compassion, and professionalism, making it a great place for those passionate about healthcare.

Yes, as a health care organization, BILH requires that all staff, including the Administrative Coordinator, be vaccinated against influenza and COVID-19 as a condition of employment. This policy is in place to ensure the safety and wellbeing of all patients, colleagues, and community members.

When answering this question, highlight your previous roles that involved administrative responsibilities. Discuss specific tasks you handled, such as managing calendars, coordinating meetings, or preparing documents, and how those experiences equipped you with the skills needed for the Administrative Coordinator position at BILH.

In your response, discuss your strategies for time management and prioritization. Mention tools you use, such as to-do lists or calendar applications, and provide an example of a time you successfully met multiple deadlines without compromising quality, emphasizing its relevance to the fast-paced environment at BILH.

Key skills for an Administrative Coordinator in a healthcare setting include strong organizational abilities, excellent communication skills, proficiency with office software, and adaptability to evolving situations. Share examples from your past roles where you exemplified these skills, particularly in high-pressure situations similar to those at BILH.

Focus on a specific project where teamwork was essential. Talk about your role, the contribution of your team members, and the steps you took to ensure success. Highlight how you communicated and leveraged each other’s strengths while drawing a connection to the collaborative culture at BILH.

When discussing this situation, emphasize your approach to conflict resolution and active listening. Share a personal anecdote showing how you stayed calm, resolved the issue efficiently, and ensured a positive outcome. Relate this back to the kind of diverse populations the Administrative Coordinator will interact with at BILH.

Share specific examples of events you've planned or coordinated, noting your role in organizing logistics, preparing materials, and managing participant engagement. Also, highlight how these experiences align with the responsibilities of an Administrative Coordinator at BILH, demonstrating transferable skills.

Talk about your proficiency in Microsoft Office applications and any other relevant software you've used in your previous jobs. Mention specific examples of how you've utilized technology to streamline processes or enhance productivity, which is vital for the Administrative Coordinator at BILH.

Detail a project where you took on significant responsibility. Discuss the planning phase, execution, and how you ensured deadlines were met. Highlight what you learned from that experience and how it relates to the role of an Administrative Coordinator at BILH, particularly in supporting senior leadership.

Share personal motivations that resonate with healthcare's values, such as helping people and contributing to community well-being. Provide examples of experiences that reinforced your commitment, making it clear why you would thrive as an Administrative Coordinator at BILH.

When answering this question, express your admiration for BILH’s mission and the impact they have in the healthcare field. Discuss the alignment between your skills and the job requirements, showing a genuine enthusiasm for contributing to a team that makes a difference in people’s lives.